Job Description

A workplace powered by you

At BC Hydro, we're working towards creating a cleaner and more sustainable future for all British Columbians and need


people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented,


inclusive, and diverse team. We offer a healthy work-life balance, competitive wages, a comprehensive benefits package,


and training opportunities to support you in your career growth. We're proud to be ranked as one of B.C.'s Top Employers


and one of Canada's Best Diversity Employers.




We invite you to join us as we build an even cleaner B.C. We welcome applications from all qualified job seekers. If you're a


person with a disability, please let us know by emailing RecruitmentHelp@bchydro.com, as adjustments can be made to


help support you in your application process.

Executive Assistant to Board & Corporate Secretary

Number of positions: 1 Job Location: Dunsmuir 18



Employment type: Permanent Region: Lower Mainland



Hours of work: Full-time (37.5 hrs/wk) Flexible Work Role: Hybrid



Annual salary: $ 59,700.00 - 75,500.00

What you'll do

We are looking for proactive self-starter who will work with the Board Chair and Corporate Secretary's Office and will take


an active role in supporting BC Hydro's Board of Directors and Site C Project Assurance Board. The ideal candidate would


be a trained and experienced administrative assistant. This is a fast-paced work environment and the right candidate must


be able to juggle multiple priorities, quickly changing schedules and timelines, and be able to be responsive to the large


number of individuals (board members, government contacts, executive team members) the Corporate Secretary's Office


serves. This role may include additional administrative duties to support other Executive Team members.




Provides confidential administrative support to the Board Chair and Corporate Secretary's Office, including admin support
to the Board directors, Site C Project Assurance Board members, and others connected to Board work, as required




Manages the smooth and efficient operation of the Office of the Chair and Corporate Secretary's Office by establishing
and maintaining administrative systems and processes.




Maintains calendars, manages mail and directs client inquiries for Board Chair and Corporate Secretary, which includes: -
Informing Chair and Corporate Secretary of deadlines/action items and drafting replies for action items and other


correspondence as appropriate - Researching and initiating actions and projects to ensure that responses, activities and


deliverables are received and/or completed by appropriate deadlines. - Directing incoming inquiries as appropriate and


ensuring responses are completed by deadlines. - Maintaining a "Bring Forward" system to ensure all deadlines are met.




Acts as a process coordinator and internal contact for smaller matters related to the BC Hydro Board.


Collaborates with internal and external partners in overseeing Board of Directors matters.


Maintains/coordinates electronic files and follows Records Management guidelines.


Informs Board Chair and Corporate Secretary of deadlines/action items and may draft replies for action items/

correspondence.




Administers departmental financial functions for Time and Labour, Expenses On-Line, SAP invoicing and ensures
Corporate Secretary approves above in compliance with policies and timelines.




Manages and coordinates information between BC Hydro and external contacts, including the Provincial Government,
ensuring security of sensitive information.




Prepares various documents, reports, presentations, etc. for Board Chair for delivery to senior executives, external groups
and organizations.




Assists with coordinating Board processes which can include drafting materials and scheduling Board meetings, retreats
and workshops.



Other duties as required by the Board Chair and Corporate Secretary.





Completion of Grade 12 with business and/or other professional development courses.


Completion of Administrative Assistant, Legal Assistant or Paralegal courses an asset.


Three to Five (3 - 5) years office experience at a senior administrative level with excellent knowledge of office practices
and procedures.




Proactive team player, with excellent attention to detail, superior organizational skills and excellent time management.


Knowledge of BC Hydro and its operations/processes preferred.


Knowledge of Government and its operations/processes preferred.


Ability to exercise judgment, diplomacy and tact and display business acumen in dealing with varied day-to-day
challenges in a fast-paced environment.




Ability to liaise effectively in a professional and business-like manner with members of the Board, Executive and other staff
within BC Hydro and with senior officials external to the organization.




Exceptional communication, inter-personal, organizational, problem solving, time management and expediting skills.


Proficiency in MS Outlook, Word, Excel, Visio, SAP and SharePoint and willingness to learn Diligent, our board-specific
software




Ability to act independently with a high level of confidentiality, judgment, discretion, and initiative where needed.


Ability to work in an environment with tight and/or conflicting deadlines while maintaining an efficient, flexible and
supportive manner.

What you bring

What we offer

A comprehensive benefits package A minimum of 15 paid vacation days A lifetime pension Flexible work model, depending on your role type Training and development courses


For more information on the benefits we offer, visit bchydro.com/benefits.

What else you should know

Before you apply, please confirm you meet BC Hydro's time in role requirement. M&P employees must meet the time in role


requirement specified in their most recent offer letter. For MoveUP and IBEW employees, the current time in role as


outlined in the Collective Agreements will apply.




Don't forget to update your Candidate Profile with your current resume and copies of your certifications. If applicable,


include your Trades Qualification. This will ensure we have all the necessary information to assess your application without


any delays.

Date Posted:

2025-06-25

Closing Date:

2025-07-09



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