Job Description

Weir Motion Metrics is a Canadian mining technology division that enables a new generation of safe, smart, and sustainable mining. Based in Vancouver, B.C., the company joined forces with Weir, one of the world’s leading engineering businesses, to empower mines by developing and deploying advanced monitoring solutions that address the industry’s toughest challenges.
We are looking for an Executive Assistant as a shared service among our Research & Development Directors, reporting to our Executive Assistant to Chief of AI.
Executive Assistant – R&D

• Assist VP of Innovation & Technology, and R&D Directors with daily administrative duties.
• Manage VP and R&D Directors’ calendars and schedule meetings.
• Communicate as the point of contact among R&D, executives, and other external partners.
• Oversee incoming and outgoing communications in their absence and provide updates upon their return.
• Draft and proofread letters, correspondence, presentations, and reports on behalf of VP and R&D Directors.
• Take detailed meeting minutes for VP and R&D Directors’ meetings (in-person and/or virtual meetings).
• Make VP and R&D Directors’ travel and accommodation arrangements.
• Prepare detailed itineraries for VP and R&D Directors’ trips.
• Receive business expense receipts from VP and R&D Directors and compile business expense reports via SAP Concur.
• Make purchases on behalf of VP and R&D Directors, keep track of invoices and pass to the finance team.
• Help R&D Directors to manage and keep track of R&D budgets.
• Keep track of invoices and payments for patenting and trademarks.
• Update the patents database.
• Organize R&D team building events and knowledge sharing activities.
• Maintain, organize, and file documents.
• Supervise and monitor the work and tasks by the Administrative Assistant.
• Manage companywide meetings (AGM, Quarterly Meetings, Travel Presentation, Co-op Presentations) and company events in collaboration with the Administrative Assistant.
• Manage and support operations of downtown office.
• Manage office layout planning and office transitions for the employees as necessary.
• Liaise with staff and facility management vendors, including cleaning and security services.
• Monitor and maintain the inventory of office and kitchen supplies.
• Provide general support to visitors.
• Complete other tasks and projects as assigned.

Requirements

• At least 3 years of experience working in administrative/operational support roles in an office setting
• A secondary education degree is preferred.
• Highly organized and can work under minimal supervision
• Proficient in Microsoft Office Apps (Outlook, Word, Excel)
• Excellent attention to detail and work ethics
• Ability to work under a fast-paced environment
• Enthusiastic, with a desire to learn
• Excellent communication and documentation skills
• Be able to work well in a team environment and individually

Preferred qualifications

• Technical background would be a plus.

The Weir Motion Metrics Team
A diverse and tight-knit team of 100+ engineers, scientists, and professionals, Weir Motion Metrics colleagues share a passion for driving industry change through innovation by leveraging leading-edge, rugged camera technology and artificial intelligence. Through deep collaboration and industry expertise, Weir Motion Metrics prioritizes customer partnerships in productivity and safety. Serving the mining market since 1999, then joining Weir in 2021, Motion Metrics is proud to be Weir’s first-ever center of excellence for artificial intelligence and machine vision technology.
Our Core Values

• Trust – Always act with integrity and support others
• Collaboration – Utilize the full potential of team: 1+1>2
• Innovation – Be creative, growth-oriented, and adaptable
• Determination – Push for the best