Job Description

Are you a proactive, resourceful, get-things-done person who loves taking ownership and keeping a business moving forward?

Does the idea of being inside a small, creative online education business, seeing how all the pieces fit together and helping build the backend as it grows, sound fun?

This role is an Executive Assistant to the CEO/ Founder with a side of Operations and is for someone who enjoys challenges and diversity in their role. You'll manage the CEO's time and also roll up your sleeves inside the business so projects, launches, and day-to-day operations run smoothly.

Our company helps thousands of photographers worldwide through courses, memberships, and online events. We believe creativity thrives when people can learn in a safe and supported environment with high quality learning materials. Your position in the company will help maintain the care, quality, and organization that our community of photographers relies on.

The Role

You will be the CEO's right hand and operational anchor in a small, founder-led business. Own the CEO's calendar, time, and priorities with calm steadiness, adapting easily between busy seasons and quieter periods. Work inside the business and understand how the moving parts fit together so you can keep them running smoothly. Coordinate and support digital launches, events, and ongoing programs with a proactive approach that keeps things on track. Keep team communication, tasks, and systems organized, updated, and moving forward.
This is for someone who takes initiative in the doing and values accuracy and follow-through. You thrive when your work keeps the whole operation running smoothly and you like being the person behind the scenes who quietly makes everything work.

About You

You have

3+ years

supporting small businesses or online entrepreneurs in an EA, project coordination, or online operations role. You are steady, reliable, and organized, someone who follows through without needing to be chased. You prefer clear direction and enjoy executing tasks accurately and efficiently. You are proactive in noticing what needs attention, but you check in before pivoting plans. You take pride in being the person who makes everything run smoothly behind the scenes. You live in Nova Scotia and are available for quarterly meet-ups near Upper Tantallon.

What You'll Be Doing

1. Calendar, Time & CEO Support

Fully manage the CEO's calendar and protect time for focus, rest, and key priorities. Prep the CEO for calls, lives, and launches with agendas, links, and materials. Keep the CEO on track by providing reminders, summaries, and next steps to

2. Project, Launch & Operational Support

Track tasks, deadlines, and deliverables for launches and initiatives. Follow up with contractors and team members to ensure tasks are completed. Upload content, prepare materials, update documents, and execute tasks inside the business. Use project management tools to keep everything organized and visible.

3. Inbox & Communication

Maintain the CEO's inboxes: reply where appropriate, flag what matters, and clear noise. Draft clear, warm replies to students, collaborators, and vendors. Triage communication across email, Voxer, Slack, and other platforms.

4. Systems & SOPs (Light Ongoing)

Use existing SOPs, keep them current, and create new ones as needed. Keep recurring processes clear and documented so the business runs smoothly.

5. Travel, Events & Logistics

Help plan in-person shoots, conferences, speaking engagements, business and family travel. Help plan in-person shoots, conferences, speaking engagements, business and family travel. Coordinate schedules, bookings, and logistics with clarity and accuracy.

6. Admin & Financial Support

Collect and organize receipts, liaise with the bookkeeper, and keep financial admin tidy. Assist with personal admin tasks (appointments, ordering gifts, reminders).

Tools you'll use

Slack Google Workspace (Drive, Gmail) iCal ClickUp Airtable Chat GPT/Claude Zoom Canva Zapier LMS Platforms Web Hosting Platforms Email Marketing Services

What Success Looks Like

The CEO's inbox is clear and the calendar is managed. Projects move forward consistently because you're tracking and following up. The CEO feels supported, prepared, and able to stay in her creative and leadership zone. Systems are organized, followed, and easy to use. You feel trusted, confident, and valued in your role.

The Details

Location:

Remote work, Based in Nova Scotia

Hours:

20-30 hours/week to start

Compensation:

Starting at $25hr CAD depending on experience

Start Date:

Flexible, ideally within the next 30 days

Type:

Contractor, with potential for long-term growth

About Kristine Rose Photography

I'm Kristine, a Milky Way photographer, artist, educator, and founder of Kristine Rose Photography. I help photographers create and sell meaningful work through online courses, memberships, and storytelling that celebrates both art and the night sky.

This is a small, heart-led business with a big impact, and you'll be an important part of how it grows.

How to Apply:

Send an email to support@kristinerosephotography.com with the subject line:

"Executive Assistant Application - [Your First + Last Name]"

Please include:

1. A short video (under 3 min) or a cover letter telling me about you and why you are a good fit for this role.
2. A resume
3. A few notes about your availability and preferred start date

You must be located in Nova Scotia. Submissions with addresses outside of Nova Scotia will not be reviewed.

Job Type: Part-time

Pay: From $25.00 per hour

Expected hours: 20 - 30 per week

Application question(s):

Are you located in Nova Scotia? This job requires applying by email to be considered as outlined in the . Did you submit your application via email as instructed?
Work Location: Hybrid remote in Upper Tantallon, NS B3Z 1H3