Job Description

Top Pre-Construction Real Estate Team is seeking an Executive Assistant **Must Have Minimum of 1 Year of Real Estate Experience** We are a top pre-construction real estate team in the GTA looking for an experienced Executive Assistant to start right away. Our ideal candidate is someone that is well organized with attention to detail, works well in a fast-paced environment, is tech-savvy, takes initiative, and works well with a team. If you believe you?re the right fit, send us a resume with cover letter. We are looking for someone full time to start immediately. Our office is located at Shops of Don Mills. The right person will: - Have experience working in a high-volume real estate office - Be highly organized ensuring tasks are completed on time - Enjoy working in a fast-paced environment - Possesses strong communication skills (both written and spoken) - Be adaptable to changes on the fly - Be proficient with Excel and Google Sheets - Have excellent attention to detail - Bonus if you?re familiar with marketing software and CRM systems (Follow Up Boss, MailChimp, etc.) - Have a car and valid driver?s license Duties and Responsibilities include: - Coordinate worksheets and referral forms for agents and organize on google sheets and dropbox - Edit and maintain project marketing on dropbox (Adobe Acrobat, Excel, Word) - Complete and maintain accurate records of Trades / Deal Sheets - Commission follow up from builders and coordination of cheque delivery to our office - Help complete post-sale paperwork (Buyer Representation Agreement, Fintrac, etc.) - Prepare, send, and organize paperwork for listings, rentals, and sales and upload to MLS - Update Deals spreadsheet daily to track mortgage pre-approvals, coop agreements, accuracy of trade sheet, invoice status, etc. - Create Spreadsheets to track inventory allocation and sales progress - Upload sales and listing paperwork to brokerage software Required Skills: - **Must be proficient with Microsoft Office and Google Suite (Sheets, Docs, etc.) - DocuSign / Authentisign - MLS - Dropbox - Professional phone etiquette - Strong spoken and written communication skills - Ability to work in a fast-paced environment - Understanding of the Real Estate Business Job Type: Full-time Salary: $42,000.00 per year Schedule:

• Monday to Friday

Ability to commute/relocate:

• North York, ON M3C 0H5: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Work Location: In person