Job Description

Location: Health Sciences Centre

Executive Assistant
Executive Offices
Permanent, Full Time
10118POS
Hours 70 bi-weekly (8-hour days)
Salary HL-09 ($42,005.60 - $54,618.20 per annum)
Competition Number 2023004099
Posted Date 22 June 2023
Closing Date 29 June 2023

About Us
Newfoundland and Labrador Health Services (NL Health Services) brings together five former separate health entities - Eastern Health, Central Health, Western Health, Labrador-Grenfell Health, and the Newfoundland and Labrador Centre for Health Information. The creation of a provincial health authority was announced following recommendations from Health Accord NL.

NL Health Services is responsible for delivering health and community services to more than 528,000 people living in Newfoundland and Labrador and employs over 21,000 people.

Job Summary
We are looking for a highly motivated and skilled individual to perform as the Executive Assistant to the Senior Directors on the Eastern Urban\'s Executive Leadership team.

The Executive Assistant is the SD\'s Office Manager and performs a variety of administrative responsibilities such as managing the SDs schedules, appointments, and meetings; coordinates and organizes travel, events and activities; reviews and organizes budgetary resources and follow ups as appropriate; receives, screens and responds to inquiries/complaints independently. Provides secretarial support to senior level committees, other members of the executive team and their assistants as necessary; and manages confidential files and other sensitive information. Coordinates and acts as a resource for provincial, regional, and internal committees including the various programs and special groups.

Job Qualifications
Education
Completion of a recognized/approved three-year Business Management Program or a related Degree. Consideration will also be given to candidates having a two-year office administration program and considerable experience.
Courses and proficiency in MS Office Products, Internet and various other computer applications are required.

Experience
A minimum of five years\' experience within the last seven in a progressively responsible administrative role; preferably at the Executive Level is required.
Considerable experience meeting deadlines, while maintaining a high level of productivity, accuracy and efficiency.

Competencies (Knowledge, Skills & Abilities)
Demonstrated excellent verbal and written communication and customer service skills.
Demonstrated organizational and time management skills.
Ability to multi-task and be a critical thinker.
Ability to handle complex projects, under pressure and respond appropriately within deadlines.
A skilled typing speed of 45 wpm is required. A typing test may be administered by the Department of Human Resources.

Other
A satisfactory record of work performance and attendance is required.

Please submit your resume/cover letter, clearly demonstrating how you meet the required qualifications.

Apply online at https://employment.easternhealth.ca

Upon successfully applying for a vacancy then you will receive a confirmation email. If you do not receive this email please contact Recruitment 777-7777 ext 5-2 immediately

To become a part of our team, please submit an up to date resume/cover letter or application form online, clearly demonstrating how you meet the required qualifications. Include your current mailing address, day-time contact number, e-mail address, competition and employee number if applicable.

Contact Information for Recruitment Related Inquiries:

Telephone: (709) 777-7777 (5-2) or 1-800-563-3693
Email: employment@easternhealth.ca. Applications/resumes are not accepted at this email address.

If you are no longer interested in the position, you can withdraw your application by emailing employment@easternhealth.ca as soon as possible.

Eastern Health is committed to inclusive and barrier-free recruitment, selection, and onboarding processes. We will be happy to work with applicants requesting support during the process. If you have any questions, feel free to contact our Recruitment Line at 777-7777 press 5 then press 2 (long distance 1-800-563-3693) outlining how we can help.

EXTERNAL APPLICANTS: We thank all applicants for their interest, however, only those selected for an interview will be contacted. The successful candidate will be required to provide a satisfactory Certificate of Conduct from the RCMP or local Police (Vulnerable Sector Check may be required), educational documents, registration/licensure if applicable and Social Insurance Number.

Eastern Health