Job Description

At CN, everyday brings new and exciting challenges. You can expect an interesting environment where you\'re part of making sure our business is running optimally and safely-helping keep the economy on track. We provide the kind of paid training and opportunities that long-term careers are built on and we recognize hard workers who strive to make a difference. You will be able to thrive in our close-knit, safety-focused culture working together as ONE TEAM. The careers we offer are meaningful because the work we do matters. Join us!

Job Summary

The Executive Assistant, Network Operations is responsible for providing functional project management, financial, auditing, and administrative support to the Vice-President, Engineering and the Senior Vice-President, Network Operations. The incumbent works closely with the senior leadership teams under each executive\'s area of responsibility, associated financial partners, and internal auditors to ensure the various teams remain on budget and that the internal groups are adhering to corporate policies.

Main Responsibilities

Support and Administrative Management

\xc2\xb7 Handle executive business travel arrangements both domestic and international

\xc2\xb7 Anticipate changes and individual needs associated with pending meetings, and travel requirements

\xc2\xb7 Handle a highly changing daily schedule, coordinate agendas as well as all arrangements for meetings ensuring preparation and availability for review

\xc2\xb7 Assess and prioritize all issues for the executive offices

\xc2\xb7 Monitor and handle all mandatory training, including rollout, and drive completion across functions and subgroups

\xc2\xb7 Provide weekly updates to all functional leaders, working closely with training groups to identify, address, and lead the correction of any inaccuracies with the data provided

Business Management

\xc2\xb7 Handle key corporate initiatives to ensure plans and visions have the resources assigned

\xc2\xb7 Handle and support identified projects within established timelines to completion, with oversight by functional leaders

\xc2\xb7 Review and pre-validate signing authorities on behalf of the executives

Communication and Events

\xc2\xb7 Handle all events including business car train and investor trips

\xc2\xb7 Handle all logistics for events (e.g., catering, travel, other needs of the participants and overall event plan)

\xc2\xb7 Lead and plan recognition and engagement initiatives

\xc2\xb7 Handle all office supplies, including proactive replenishment of executive suite resources on a biweekly basis

Working Conditions

The role has standard working conditions in an office environment with a regular workweek from Monday to Friday. Due to the nature of the role, the incumbent must be able to meet tight deadlines, handle pressure, and stress.

Requirements

Experience

Administration

\xc2\xb7 Minimum 3 years of experience working within a professional-level office managing daily operations at a senior management or executive support-level

o Experience working as a Subject Matter Expert (SME) on company policies

Education/Certification/Designation

\xc2\xb7 Bachelor\'s Degree in Business Management or equivalent*

*Any designation for these above would be considered as an asset

About CN

CN is a world-class transportation leader and trade-enabler. Essential to the economy, to the customers, and to the communities it serves, CN safely transports more than 300 million tons of natural resources, manufactured products, and finished goods throughout North America every year. As the only railroad connecting Canada\'s Eastern and Western coasts with the Southern tip of the U.S. through a 19,500 mile rail network, CN and its affiliates have been contributing to community prosperity and sustainable trade since 1919. CN is committed to programs supporting social responsibility and environmental stewardship. At CN, we work as ONE TEAM, focused on safety, sustainability and our customers, providing operational and supply chain excellence to deliver results.

CN is an employment equity employer and we encourage all qualified candidates to apply. We thank all applicants for their interest, however, only candidates under consideration will be contacted. Please monitor your email on a regular basis, as communication is primarily made through email.

Canadian National Railway