Job Description

The executive assistant is the master of systems, consistently seeking new, innovative, and efficient business processes that save time and money. This person exhibits a drive to use systems as a strategic tool for creating an advantage for the organization. This person relishes the opportunity to build, implement, and manage multiple systems with minimal supervision. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and can do one thing for a long time without getting distracted. This individual may exhibit drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability. This individual will have some ability to show patience in finding a solution, though accomplishing the objective is more important for this person than using one specific process. An Executive Assistant is deeply committed to supporting the team in achieving greater and greater levels of success, and to growing his/her own skills and developing into a supportive environment within team. As the success of the team grows, this individual will be responsible for assisting in hiring, training, and leading additional team members to ensure all administrative tasks of the lead agent\xe2\x80\x99s business continue to be completed to high standards with maximum efficiency. What will you do?
These are the standards a well-above-average performer will maintain or exceed:

• Build, implements, and manages all systems for transaction coordination, internal communication, client communication, financial management, information management, central database management.
• Maintains office supplies, marketing material and lockbox inventory
• Assists as needed in documenting the systems of other departments, including customer service, buyer, seller, lead generation, tracking, and expansion systems.
• Assists in supporting all financial systems, paying the bills, assuring the collection of commissions, maintaining the budget, and generating financial reports.
• Oversees all contracts through closing.
• Creates and maintain an operations manual that documents all systems and standards.
• Coordinates the purchase, installation, and maintenance of all office equipment.
• Is responsible for hiring, training, consulting, and holding accountable all additional administrative department members.

Essential duties and responsibilities

• System development, implementation, documentation, and management
• Information management
• Oversight of contracts through closing
• Customer/Vendor relations
• Leading administrative department members (as appropriate to organizational structure)

Job Type: Full-time Salary: $45,000.00-$55,000.00 per year Benefits:

• Company events
• On-site parking

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Glen Williams, ON L7G 3T1: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Work Location: In person