Job Description

Tri-Mach Group Inc. is a leading manufacturer of custom, sanitary processing equipment. We work with some of the largest food, beverage, and pharmaceutical companies in North America who produce much of the items we consume daily.

With over 35 years of experience serving essential industries and a new 80,000 sq. ft facility, we strive to push the limits of innovation daily and do so, by hiring talented individuals like you! Specializing in millwrighting, stainless steel fabrication, and custom machining, we invite you to build your career with us.

Looking for an opportunity to develop your skills and advance your career? Tri-Mach offers elite, on-site apprenticeship and skill development programs.

Our Shop:

• Bright with large windows
• Climate Controlled
• Clean, indoor working environment
• State-of-the-art equipment

Job Overview:

The Executive Assistant provides business, project and administrative support to the CEO facilitating an organized, responsive and professional experience for colleagues, customers, owners and stakeholders. The Executive Assistant is responsible for meeting deadlines in a fast-paced environment with numerous projects and tight deadlines and will be required to prioritize tasks when dealing with multiple deadlines and priorities. The individual will be expected to work independently on confidential projects as directed by the CEO, from conception to completed and must be able to handle various priorities, changing demands and confidential matters effectively and with discretion. The ideal candidate is an effective communicator, self-motivated, results-oriented, respectful, supportive, and values driven.

Job Requirements:

• Provide dedicated support for the CEO and COO of the Company, including but not limited too:
• Scheduling, drafting meeting minutes and agendas for the Advisory Board, Board of Directors and Management meetings.
• Creation of external and internal communications
• Schedule Management including travel, accommodations, meetings, appointments, conferences and events
• Logistic management for events and employee meetings; including attendees, agenda and other pertinent details
• Calendar, email and file management
• Monitoring and managing information flow
• Manage correspondence and communication on behalf of the CEO
• Provide support for personal initiatives
• Skillfully manage and complete assigned projects which may include preparation of business reports, budgets, presentations and memos
• Office administrative duties, including phone management
• Uphold a high level of confidentiality
• Conduct research and analyze information to ensure thorough preparation for internal and external meetings
• Ensure timely completion of all tasks, projects and priorities of the CEO and Executive Team with prompt and sound decision-making skills
• Phone and visitor management
• Management of filing system of paper and electronic documents
• Handling basic bookkeeping duties
• Filing corporate records, documents, and reports
• Review various legal contracts and other sensitive documents while providing full confidentiality
• In accordance with company policy/ESA; overtime, work outside of regular hours, and being on call may be required at the discretion of the company
• All other duties as assigned

Requirements

• 3-5+ years experience in an executive assistant role where you reported to a C Suite level executive
• Strong proficiency with Microsoft suite of products; Outlook, Word, Excel, PowerPoint, Teams, Adobe
• You are a team player with a good sense of humour
• You have strong organizational, project management and problem-solving skills with exemplary multi-tasking abilities
• You have exceptional communication skills and the demonstrated ability to deal effectively with all levels of internal and external stakeholders
• You go above and beyond for the benefit of our team members and customers
• You can adjust quickly to changing priorities and conditions, cope effectively with complexity and change, quickly understand and absorb new information and respond appropriately
• Experience reviewing contracts, agreements and working with Boards considered a strong asset.

Benefits

What Tri-Mach Offers:

• Competitive Salary/Wages
• Extensive Benefits
• Flexible Work Schedule
• Paid Vacation
• On-site apprenticeship and skill development programs
• Travel Opportunities
• RRSP Matching
• Fully equipped private gym
• On-site parking
• Company retreats and events
• Social Committee events and family activities

We Look Forward to Hearing from You!

We are committed to diversity and inclusion and thank all applicants in advance. Accommodations are available during all stages of the recruitment process in accordance with the Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

Tri-Mach