Job Description

Posted On: Jun 15, 2023

Executive Assistant

We are on the search for a skilled professional with solid administration and coordination skills and a winning team attitude to join our client in Hay River, NT! You must relocate to Hay River, NT for this position. The role of Executive Assistant will be responsible for providing direct administrative support to the President & CEO as well as Senior Administrative support to the executives of NT Hydro and its subsidiaries. If this seems like the perfect role for you, Apply now!

Your success will be defined by your ability to:

• Always works safely, adhering to Health, Safety, and Environment programs, and complying with all policies, rules, and regulations
• Manages all aspects of the President & CEO\xe2\x80\x99s office. Working with the President & CEO, shall include developing O&M budgets, completion of monthly variance analysis, purchasing, financial reconciliations, travel arrangements, expense claims, management of signing book, and ensuring their calendars is kept up to date at all times
• Carries out and/or coordinates employee onboarding processes, for the President & CEO and President & CEO\xe2\x80\x99s direct reports; drafts welcome messages, creates comprehensive onboarding information and materials packages; reviews and attends to onboarding items; coordinates meetings, travel and accommodation, liaising with HR and divisional staff
• Provides the President & CEO with confidential administrative support, provides advice where necessary or required, and uses discretion to bring issues of concern and feedback from staff/senior leadership team to the attention of the President & CEO
• Acts as a liaison between the President and Corporation staff in ensuring that information is disseminated Corporate-wide. Acts as a facilitator in fostering better communication throughout the Corporation
• Identifies areas for employee recognition; carries out employee recognition activities on behalf of the organization, including selecting, designing, purchasing, and distributing items to staff, using the Corporation\xe2\x80\x99s employee recognition program
• Designs and maintains an electronic filing and records in the document management system, for own use and that of the President & CEO, and Senior Leadership Team
• Supports communications-related job functions, as assigned, including handling media requests, donation requests, community event participation, etc
• Provides training to employees as necessary; attends training as required

Your strengths include:

• Post-Secondary Diploma in Business Administration or other relevant discipline required
• 10+ years of progressive senior management administration experience including support for C-suite/executive-level positions
• Must be proficient in Microsoft Office suite (Word, Excel, PPT Outlook) and highly skilled in Adobe Acrobat
• Must be able to respond to all requests with tact, diplomacy, and confidentiality
• Must be able to use concise and effective language and possess excellent communication skills
• Job involves working to close tolerances, meeting frequent deadlines, and checking for accuracy.
• Occasional travel required within the Northwest Territories

If you are interested in this role and meet the above criteria, please click the "Apply" button to send your resume directly to Nicole Kittlitz.

Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm. We are dedicated to building long-term relationships while securing top talent for Alberta\xe2\x80\x99s best employers. At the heart of our efforts is a collaborative, consultative approach. We are proud of our team of consultants, who come with practical business experience, and a strong network of professional contacts, and are focused on what is best for both clients and candidates. We will facilitate the best fit between the client and the candidate. This means reduced turnover, enhanced employee engagement, increased productivity, customer satisfaction, and more.

Accounting & Finance - Sales & Operations - Engineering - Supply Chain - Human Resources - Office Support - Technology

Contact us today - Your Search Partner \xe2\x80\x93 www.recruitmentpartners.ca.

Recruitment Partners