Job Description

Across our three hospitals and eight satellite sites, Scarborough Health Network (SHN) is shaping the future of care. Our many programs and services are designed around the needs of one of Canada\'s most vibrant and diverse communities. We are home to North America\'s largest nephrology program, as well as the designated cardiac care and spine centre for Scarborough and surrounding communities to the east. We are proud to be a community-affiliated teaching site for the University of Toronto and partner with a number of other universities and colleges, helping to train the next generation of health care professionals. We are also proud to be named one of Greater Toronto\'s Top Employers for 2022! Learn more at

FOR EXTERNAL APPLICANTS ONLY: As a condition of employment, you are required to submit proof of full COVID-19 vaccination status to the Hospital\'s Workplace Health and Safety department.

The completion of this online form serves as your application and will be used to determine if you meet the requirements of this position. Please ensure that you have provided all pertinent information necessary to be considered for this vacancy by the close date.

The Executive Assistant applies a broad-based knowledge of SHN policies and administrative practices and procedures to manage a variable and broad range of administrative activities, manage relationships with both internal and external contacts, support complaints and investigations, and resolve administrative issues. The Executive Assistant supports the Chief of Staff, Medical Advisory Committee and various medical affairs functions.

The Executive Assistant participates in or leads administrative tasks or projects on behalf of the Chief of Staff. In addition, the Executive Assistant provides support to MAC members as appropriate.

Responsibilities:

• Contribute to creating a safe and healthy environment for patients, staff and others, working in compliance with the hospital code of conduct and the provisions of health and safety policies and legislation. Utilize protective equipment provided and identify and report hazards.
• Coordinate the Chief of Staff office with scheduling and dissemination of confidential correspondence or documents.
• Support the Medical Advisory Committee and various subcommittees as required.
• Initiate development of agendas, presentation materials, meeting deliverables and follow-up items, including the generation of meeting notes and minutes as required.
• Support physician recruitment, credentialing and onboarding of new physicians.
• Provide administrative assistance in implementing and managing Administration strategic and operational plans.
• Participate in and lead activities to complete special projects, assignments and/or reports, either independently or in cooperation with Medical Affairs or other Executive Assistants.
• Identify, analyze and recommend process changes to streamline and improve administrative workflow.
• Provide coverage for Medical Affairs or other Executive Assistants.

Requirements:

• College diploma/certificate or university degree in Administration or equivalent.
• Minimum 5 years experience in a senior administrative support role in a hospital environment.
• Exemplary interpersonal, communication, and conflict resolution skills with demonstrated ability to deal with individuals and issues with tact and diplomacy.
• Project management skills, and superior proficiency in Microsoft Office.
• Strong work ethic and excellent attendance record.
• Ability to work independently and multitask effectively.
• Experience preparing agendas, packages and meeting minutes.

Scarborough Health Network (SHN) embraces and celebrates our community\'s unique multicultural heritage and diversity. SHN is an equal opportunity employer, dedicated to a culture of inclusiveness and diversity reflecting our diverse patients, staff and community alike. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.

Learn more about our exciting opportunities by following SHNCareers on and on .

Scarborough Health Network