Job Description

Position Overview

We are seeking a highly organized and proactive

Executive and Personal Assistant

to support the CEO of Brij Professional Corporation. This role is pivotal in ensuring the smooth operation of the CEO's day-to-day activities and the firm's overall efficiency. The ideal candidate will possess exceptional attention to detail, strong critical thinking, problem-solving skills, and the ability to manage multiple priorities in a fast-paced, virtual environment.

Key Responsibilities

Client Proposals & Communication:

Draft, proofread, and format client proposals with precision and professionalism. Compose and manage email correspondence on behalf of the CEO, ensuring clear and effective communication.

Calendar & Schedule Management:

Coordinate and manage the CEO's calendar, scheduling meetings, appointments, and events. Anticipate scheduling conflicts and proactively resolve them.

File & Document Management:

Organize, maintain, and manage digital files and records for easy accessibility. Collate and prepare documents for client meetings and internal use.

Client Signature Requests:

Send and track signature requests to clients, ensuring timely completion.

Administrative Support:

Assist with various administrative tasks, including data entry, report preparation, and follow-ups. Handle ad hoc duties and special projects as assigned by the CEO.

Qualifications & Skills

Attention to Detail:

A meticulous approach to tasks, ensuring accuracy and quality in all deliverables.

Critical Thinking & Problem Solving:

Ability to analyze situations, anticipate needs, and propose effective solutions.

Organizational Skills:

Strong ability to prioritize tasks, manage time effectively, and meet deadlines.

Communication Skills:

Excellent written and verbal communication skills, with a professional and client-focused tone.

Technical Proficiency:

Comfortable with virtual tools and platforms, including email, calendar systems, and document management software.

Adaptability:

Thrives in a dynamic, fast-paced environment and is open to taking on new challenges.

Why Join Brij Professional Corporation?

Be part of a growing boutique firm with a focus on cross-border tax expertise. Work in a fully virtual environment with flexibility and autonomy. Collaborate with a team that values professionalism, innovation, and client success. Opportunity to contribute meaningfully to the firm's operations and growth.
If you are a detail-oriented, resourceful, and proactive professional looking to make an impact in a dynamic virtual environment, we'd love to hear from you!

To Apply:

Please submit your resume and a cover letter detailing your qualifications and interest in the role.

Job Type: Fixed term contract
Contract length: 6 months

Pay: $48,000.00-$78,000.00 per year

Benefits:

Extended health care Paid time off
Work Location: Hybrid remote in Toronto, ON M4S 3E2