Job Description

Are you looking to make a difference? Do you want to grow your career with a company that genuinely cares about people? BigSteelBox is looking for an

Executive Administrator

to join our team for a

12-14 month maternity leave coverage

. This is an excellent opportunity for an experienced administrative professional who's organized, proactive, and ready to contribute to a company built on strong values and meaningful relationships.

This position is a full-time role with standard hours of Monday to Friday, 8:30 am - 5:00 pm PST, starting in mid-November 2025. It offers a competitive compensation and benefits plan and the option of a flexible work arrangement after the completion of probation.

The Executive Administrator provides high-level administrative and project management support to both the VP of Professional Services and the CFO. This role plays a key part in coordinating corporate initiatives and ensuring the smooth execution of day-to-day operations. Responsibilities include scheduling and minuting meetings, managing travel arrangements, and leading the planning and delivery of company events and special projects.

Confidentiality is crucial as this person will be present in sensitive meetings, and assistance with fiscal and human resources matters may be required at times. In addition to their experience and skills, they must share the same values and goals as the Senior Leadership Team. The ideal candidate will demonstrate and encourage honest and transparent communication in a values-aligned way.

If you are looking to progress your career within BigSteelBox, go ahead and apply. It could be the best decision you'll make today!

THE EXPERIENCE AND QUALIFICATIONS WE ARE LOOKING FOR:

Demonstrated administrative proficiency, including expertise with Word, PowerPoint, and Excel. Confident working independently, with proven experience supporting senior or executive-level leaders. Minimum 5 years of experience providing administrative support to senior leaders or executives.

WHAT YOUR PRIMARY RESPONSIBILITIES WILL BE:

Administration:

Provide executive support to the VP of Professional Services and CFO, including calendar, correspondence, and meeting coordination, board preparation, receipts reconciliation, etc. Assist with board meeting preparation, including reports and presentation materials. Partner with the EA to the CEO on ad hoc projects and cross-department coordination. Coordinate and record meetings, prepare agendas, and track follow-up actions. Create presentations and reports in PowerPoint and other Microsoft 365 tools. Manage and update company-wide OKRs in the tracking software. Schedule and support company Townhalls, including screen sharing and recording distribution. Handle general office administration Manage corporate travel bookings and logistics. Draft and distribute employee communications on behalf of leadership. Project Management: Support company events, parties, and conferences from planning to execution. Conduct research and prepare summaries or recommendations as needed. Track leadership initiatives, OKRs, and special projects to ensure progress and accountability.

REQUIRED SKILLS/CORE COMPETENCIES:

Detail Orientation - Demonstrates high attention to detail in all forms of communication and deliverables. Communication - Transmit information verbally and written, with consistency and clarity, and adapt communication to respond to the audience or situational requirements. Demonstrates and encourages honest and transparent communication in a values-aligned way. Networking and Relationship Building - Effectively build constructive, friendly, professional relationships with all internal and external contacts. Adaptability - Adapt and respond to changing conditions, priorities, technologies, and requirements. Results Orientation - Demonstrates a focus on finishing all tasks assigned in a timely manner. Learning & Innovation - Continually learning and always generating ideas for innovative approaches to build on the strengths of the workplace and reduce internal weaknesses through training and development. Confidentiality - Shows discretion and respect for confidentiality.
We thank all applicants in advance. However, only those selected for an interview will be contacted.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: $66,000.00-$74,000.00 per year

Benefits:

Casual dress Company events Dental care Employee assistance program Extended health care On-site parking
Ability to commute/relocate:

Kelowna, BC: reliably commute or plan to relocate before starting work (required)
Experience:

administrative support to senior leaders or executives: 5 years (preferred)
Work Location: In person