Job Description

The Executive Administrative Buyer is a unique hybrid role that combines executive administrative support with hands-on buying responsibilities. This position directly supports the President in day-to-day operations while managing purchasing activities related to meat products. The ideal candidate is highly organized, adaptable, and able to manage shifting priorities in a fast-paced business environment, while maintaining accuracy in procurement tasks and vendor coordination.

Key Responsibilities:Executive Administrative Support

Review and prioritize the President's incoming emails throughout the day and flag key action items.

Coordinate the President's calendar, appointments, and follow-ups for business and personal matters.

Draft, send, and follow up on emails and phone calls as directed by the President.

Assist with planning and managing internal and external events .

Buying & Procurement Duties

Source and purchase meat products based on production needs and inventory levels.

Enter manual purchase orders and manage special account requirements.

Communicate with suppliers to confirm pricing, delivery schedules, and resolve any issues.

Assist the President in reviewing supplier emails, quotes, and purchasing lists.

Process and track credits and orders related to 8Acres or similar programs.

Operational Coordination

Work with accounts payable to address invoice or payment-related questions tied to purchasing.

Maintain procurement records, pricing files, and purchasing data within internal systems.

Support coordination between purchasing and sales/marketing for promotional pricing and meat specials.

Liaise with internal teams to ensure the execution of President-assigned tasks.

Qualifications:

Diploma or certificate in Business Administration, Supply Chain Management, or a related field.

2-5 years of experience in a combined administrative and procurement or buying role.

Experience in the food or meat industry is an asset.

Strong communication, time management, and multitasking skills.

Proficiency with Microsoft Office (especially Excel) and experience with ERP or purchasing software.

High level of discretion and professionalism when handling sensitive information.

Working Conditions:

Office-based role with occasional coordination of off-site tasks or events. Fast-paced and dynamic environment, requiring adaptability and prioritization skills.
Job Types: Full-time, Permanent

Pay: $21.00-$22.00 per hour

Benefits:

Company events Dental care Employee assistance program Extended health care Life insurance Store discount
Experience:

Buying experince: 10 years (preferred) Microsoft Excel: 10 years (preferred)
Work Location: In person