Job Description

Job Overview

Service Nova Scotia is currently seeking a

highly organized and detail-oriented Secretary

to provide advanced administrative and clerical support in a fast-paced government office environment. This temporary contract role is ideal for a professional with strong communication skills, excellent multitasking abilities, and a commitment to efficiency and accuracy.

Key Responsibilities

Provide day-to-day administrative and clerical support to management and staff Prepare and format correspondence, reports, memos, and internal documents Manage calendars, schedule meetings, and coordinate appointments and room bookings Receive, sort, and distribute mail and prepare outgoing correspondence Maintain organized filing systems (electronic and paper) Perform accurate data entry and database updates Answer calls and emails, directing inquiries to the appropriate contacts Support departmental projects and ensure alignment with internal procedures Uphold confidentiality and government administrative standards Perform additional tasks as needed by supervisors or managers

Qualifications

Proven experience in an administrative or office support role (public sector experience is an asset) Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) Exceptional written and verbal communication skills Ability to prioritize, multitask, and meet deadlines High attention to detail and accuracy in all documentation Able to work independently with minimal supervision Professionalism and discretion in handling sensitive information
Job Type: Fixed term contract
Contract length: 12 months

Pay: $17.75-$26.52 per hour

Expected hours: 37.5 per week

Work Location: In person