Job Description

Basic Function:

The Executive Admin Assistant plays a vital role in supporting organizational effectiveness by ensuring leaders can focus on strategic priorities. This position enhances communication, coordination, and overall efficiency across the company. By providing dependable operational support and fostering alignment between teams, the EA/Admin Assistant helps drive productivity, maintain momentum, and uphold a professional, well-organized workplace environment.

Specific Responsibilities and Duties:

Executive Support

Manage the CEO's calendar, appointments, and meetings.*
Coordinate travel arrangements, accommodations, and detailed itineraries.*
Prepare and reconcile CEO expense reports and corporate credit card purchases.*
Draft, edit, and manage professional communications, including emails, reports, and presentations.*
Maintain CEO contact lists, passwords, and confidential files.*

Office & Administrative Operations

Oversee incoming and outgoing mail and courier deliveries.*
Manage the company's general information email inbox and respond or direct inquiries as appropriate.*
Order and maintain office supplies and manage the finish sample library.*
Coordinate catering and hospitality needs for meetings and events.*
Handle showroom opening and closing duties, ensuring a professional and welcoming environment.*
Provide care and maintenance for showroom plants.*
Manage Oilers ticket distribution and tracking.*
Answer main door intercom and greet guests with warmth and professionalism.*
Track staff hours and enter data into Kham (time tracking system).*
Maintain and update the boardroom calendar and send out daily sales reports.*

Event, Marketing & Culture Support

Assist with planning and execution of company events, including catering, invitations, and RSVPs.*
Support marketing and social media activities as needed.*
Participate in and help coordinate social club initiatives to foster a positive workplace culture.*
Serve as a client experience ambassador, ensuring guests and clients have an outstanding experience.*

Job Skills - Essential criteria:

Embodiment of SGC core values*

Proactive mindset: Anticipates needs, takes initiative, and acts without constant direction.*

Strong organizational skills: Able to manage multiple priorities, shifting deadlines, and competing demands efficiently.*

Emotional intelligence: Reads situations and people well; remains composed and professional when navigating challenging personalities.*

Discretion and judgment: Handles sensitive information and interpersonal situations with tact and confidentiality.*

Effective communication: Communicates clearly and diplomatically across all levels of the organization.*

Problem-solving ability: Identifies issues early and implements practical, efficient solutions.*

Adaptability: Thrives in a changing environment and adjusts priorities with ease.*

Resourcefulness: Finds ways to get things done with limited direction or resources.*

Collaboration and independence: Works well within a team but operates confidently with minimal supervision.*

Professional presence: Projects calm, credibility, and reliability even in demanding or ambiguous situations.*

Job Types: Full-time, Permanent

Pay: From $55,000.00 per year

Benefits:

Company events Dental care Extended health care Life insurance On-site parking
Work Location: In person