Job Description

Veuillez referer au guide Comment postuler a un emploi (pour les candidats externes) pour obtenir des instructions sur la facon de postuler.
Si vous etes un employe actif de McGill (c.-a-d. actuellement dans un contrat ou un poste actif a l'Universite McGill), ne postulez pas via ce site de carriere. Connectez-vous a votre compte McGill Workday et postulez a cette affichage en utilisant le rapport Find Jobs (tapez Find Jobs dans la barre de recherche).
Position Summary:
Under the direction of the immediate supervisor, the Casual Program Assistant provides temporary support to the Exam Office by coordinating key exam-related logistics and processes during the absence of the permanent employee. The incumbent organizes and tracks exam submissions, coordinates schedules, liaises with instructors and departments, and supports the administration of in-person examinations. The role involves high-volume coordination, attention to detail, and ensuring adherence to established examination procedures.
Primary Responsibilities:Organizes and coordinates aspects of exam-related processes, including the collection, tracking, and preparation of exam submissions. Coordinates and oversees logistics related to printed examinations, including liaising with Printing Services for production and delivery. Assists in the preparation and distribution of examination schedules, monitors and updates relevant documents and materials. Acts as a liaison between the Exam Office and instructors, departments, and faculties to provide information and resolve exam-related inquiries. Communicates deadlines, requirements, and policies related to exam submissions and scheduling. Provides guidance to instructors and staff regarding exam formats, procedures, and submission requirements. Verifies, compiles, and organizes exam materials and related documents. Supports the multiple-choice scoring process by scanning exams and ensuring accuracy of results using exam scoring software. Compiles basic reports and summaries related to exam submissions, scheduling, and scoring outcomes as required. Supports the day-of operations for in-person examinations, ensuring materials are prepared, organized, and distributed appropriately. Coordinates room bookings and assist with the scheduling and administration of ad hoc examinations. Provides front-line assistance in the Exam Office and acts as a resource person for students, faculty, and staff. Identifies issues arising during exam coordination and scheduling and makes recommendations to improve processes. Acts as a resource person for troubleshooting and resolving logistical problems.
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.



Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.



For a definition of our language proficiency levels, please click here.
Formation et experience minimales requises :
Diplome d'etudes secondaires 2 Ans Experience pertinente
Salaire horaire :
(SEOUM C) $28.00
Nombre estime d'heures de travail par

semaine :
33.75 (Temps plein)
Date de debut de l'emploi :
2025-11-26
Date de fin de l'emploi :
2026-04-30
Date limite pour postuler :
2025-12-01
Ce poste est couvert par les dispositions de la convention collective d'AMUSE.L'Universite McGill recrute sur la base du merite et s'est fermement engagee a promouvoir et instaurer l'equite et la diversite au sein de sa communaute. Nous accueillons favorablement les demandes d'emploi des personnes racisees et de minorites visibles, des femmes, des personnes autochtones, des personnes handicapees, des minorites ethniques, des personnes de toute orientation et identite sexuelles, ainsi que toute personne possedant les aptitudes et les connaissances lui permettant de travailler en collaboration avec diverses communautes. L'Universite McGill met en oeuvre un programme d'equite en matiere d'emploi et invite les membres des groupes vises a indiquer leur appartenance a ces derniers dans leur dossier de candidature. Les personnes handicapees qui pourraient avoir besoin d'accommodements a n'importe quelle etape du processus de candidature sont invitees a communiquer en toute confidentialite, accessibilityrequest.hr@mcgill.ca.