Job Description

ORGANIZATIONAL SUMMARY


Founded in 1936, the Urban Land Institute (ULI) is a 501(c)(3) nonprofit research and education organization supported by its members. With over 48,000 members worldwide, ULI represents the full spectrum of real estate and land use disciplines across the private, public, and nonprofit sectors. As the leading multidisciplinary forum in the industry, ULI facilitates open exchange of ideas, best practices, and expertise to help shape the future of the built environment for transformative impact in communities worldwide.


ULI Toronto, the first Canadian District Council, has more than 2,200 members from across the real estate and land use sectors. The council fosters dialogue between private industry, public agencies, and environmental organizations to address local and regional challenges.


ULI Toronto is proud to be the most active District Council in ULI's global network, delivering over 75 virtual and in-person programs annually, each averaging more than 150 participants. These efforts are supported by a small staff team and a committed network of industry volunteers


POSITION SUMMARY:


As a part of the district council team, the Associate is often the first point of contact for the organization, so it is imperative that they be courteous and professional. Strong candidates for this position will be highly organized, detail-oriented, effective multitaskers, and able to work independently in a fast-paced environment.


The Associate (Events and Marketing) is a full-time role within ULI Toronto's District Council team and often serves as the first point of contact for the organization. This role requires a highly organized, detail-oriented professional with the ability to manage multiple priorities in a fast-paced, collaborative environment.


Reporting to the local Toronto staff, the Associate supports the planning and execution of programs and events led by the Program Committee, WLI (Women's Leadership Initiative), and ULI Connect (Under 35). The Associate ensures committee activities align with ULI's policies and contribute to the Council's strategic objectives.


The salary for this position ranges from CAD $48,961 to CAD $53,245. Actual pay will be based on experience, education, skills, and other job-related factors. This is part of ULI's comprehensive compensation package, which includes competitive benefits.


DUTIES & RESPONSIBILITIES


ULI is seeking an individual with experience in events and marketing experience with an interest in land use development issues that can support our ULI team in the busy day to day activities of the District Council relating to webinars and in person events.


ESSENTIAL RESPONSIBILITIES:


Event & Administrative Support


Assists in event support leading up to events and scheduling of meetings (75 events a year)
Inputting names / addresses of members in the database, registering guests to the programs, creating signage, badge printing, and assisting in all aspects of event planning
Assists in setting up event registration (netFORUM), on zoom and sending out event notifications/reminders to attendees
Works with volunteers and staff on onsite logistics at events- this includes morning and evening events (for in-person events)
Manage office supplies and maintain an adequate inventory of office materials.
Access District Council member and non-member records to produce reports.
Forward any name/address/phone/email changes to ULI Customer Service Depart.
Answer email inquiries from members/non-members and Customer Service Depart.
Order and store printed materials (i.e., ULI letterhead, masterhead, envelopes, badge stock).
Couriers, errands and other duties as assigned.


Marketing & Communications Support


Support the creation of event materials, such as social media graphics, powerpoint slides, run of show agenda, speaker bio documents, signage, email blasts, sponsorship banners,
Manages social media channels: Instagram, Facebook and LinkedIn - pre events and during events
Creates graphics: social media posts, event blasts, posters and brochures, banners
Supports the work of the communications committee: media and press release support
Assists in website updates


Committee & Volunteer Support


Support the District Council team with the event activities relating to committee work: Programming, WLI, and Under 35 - ULI Connect Committee
Supports the District Council team in assignments carried out between meetings
Handle the administrative details of all programs, attends committee meetings, take minutes, scheduling meetings and other aspects of committee work as needed


MINIMUM QUALIFICATIONS


Bachelor's degree or equivalent experience.
Up to 2 years in administration, customer service, or events.
Excellent communication and organizational skills.
Proficiency in Microsoft Office Suite.
Ability to lift 30 lbs. and attend early/late events as needed.


PREFERRED QUALIFICATIONS


Someone with an interest/ experience in event planning and land use and development issues.
Experience in social media - posting on multiple platform to drive awareness of events and activities.
Knowledge of WordPress is an asset as well as Adobe Creative Suite and Canva
Proficiency in Microsoft programs including Outlook, Word, Excel, PowerPoint.
Ability to use basic content management systems and pull data for reports.
Familiar with Zoom Meetings and events technology required
Highly developed interpersonal skills to work with senior executives in industry
independently and productively with a responsible follow through.
Ability to initiate tasks and assume responsibility for them, and to work with minimal supervision in a high-production position.
Ability to prioritize tasks, handle multiple tasks concurrently and completely, and complete tasks on time, with responsible follow-through.
Proactive, positive attitude.
Ability to travel to ULI events (in the early morning or evening) throughout the region, the US for 1 to 2 conferences as well as Washington DC once a year for Staff Summit.
Demonstrated customer service skills.


APPLICATION INSTRUCTIONS:


ULI has a robust benefits package that includes health, dental, and life insurance; vacation leave; and a retirement plan. Compensation is commensurate with experience. For more information, click here.


To apply, please follow the link. Please submit a resume and a letter of interest/cover letter.


ULI is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion/creed, sex, national origin, disability, genetic information, pregnancy, veteran or active military status, non-citizenship or citizenship status, arrest or conviction record, credit history, salary history, caregiver status, sexual orientation, gender identity, marital or partnership status, familial status, unemployment status, status as a victim of domestic violence or sexual violence, or any other status protected by applicable law.


EOE/m/f/d/v. No relocation reimbursement is offered at this time.