Job Description

Our client is a leading health authority and they are currently looking for a driven and highly organized Event Planner for a contract term. As part of the team, the ideal candidate is seasoned and dedicated event professional who can jump in and take over the reins for a number of upcoing internal events.
Location: hybrid, head office in North Vancouver
Hourly rate: 23 - 35/hr, depending on experience
Term: asap - June 30, 2024 with possible extension
Responsibilities:

• Coordinate event logistical planning of multiple events including an AGM and Professional Development Forum: including venue, catering, accommodation and related contracts;
• Lead liaison with in-house travel team to create, trouble shoot and launch event registrations in Cvent;
• Lead bi-weekly planning team meetings;
• Coordinate travel arrangement process for attendees, inclusive of airfare and room block lists as appropriate;
• Coordinate sourcing and securing presenters, facilitators and wellness practitioners for the gathering and forum/s;
• Create written material for event program including presenter bios, session descriptions, agenda materials, etc;
• Create and maintain a current version of the event agenda and budget. Draft updates for senior management as required.

• A diploma in travel/business/office administration is required and 2 years\' of related experience, or an equivalent combination of education and experience.
• A minimum of 2 years of experience in the areas of travel, event and conference management is required, including contract logistics
• Experience working with BC First Nations communities and/or organizations
• Relevant, recent and significant experience in a senior administrative capacity, with a focus on travel and event support and coordination (normally acquired over a period 1-2 years)
• Intermediate experience utilizing a variety of office tools, including MS Office (Word, Outlook, PowerPoint, Excel), SharePoint, and online registration systems
• Solid writing skills including briefing notes and reports
• Budget management experience
• Experience handling sensitive and confidential information and matters in a trusted and responsible manner
• Experience in a customer service environment
• Experience developing and maintain administrative systems, processes and procedures

McNeill Nakamoto