We're looking for a highly organized and proactive Event Planning Assistant to support our Head Planners and help bring extraordinary events to life. This role is perfect for someone who thrives in a fast-paced environment, loves the behind-the-scenes action of event planning, and enjoys collaborating closely with a talented team.
Location & Schedule:
Must be in the office
two days a week
in downtown.
Must have your
own laptop
.
Social media skills are a huge bonus
, especially if you excel at shooting and editing content.
Opportunity to
increase hours
based on workload and your role's impact on the team.
Role Overview:
As the right-hand to our Head Planner, you'll assist in managing day-to-day event operations and executing flawless experiences for our clients. From weddings and corporate functions to high-profile social gatherings, you'll help ensure every detail is perfectly planned and delivered.
Key Responsibilities:
Support the Head Planner in coordinating and executing events from start to finish.
Assist with client communications to understand their vision and expectations.
Help manage event budgets and track expenses to ensure projects stay within limits.
Collaborate with vendors, venues, and suppliers to secure the best services and pricing.
Oversee event logistics including catering, decor, audiovisual, and transportation.
Provide exceptional service to clients and guests throughout the planning process and on event days.
Maintain strong relationships with vendors and venues to ensure smooth operations.
Support on-site event execution and handle guest inquiries as needed.
Skills & Qualifications:
Highly organized with excellent time management skills.
Strong communication skills for coordinating with clients, vendors, and the team.
Customer service oriented, with a focus on creating a seamless experience.
Budgeting skills and attention to detail for financial tracking.
Marketing or social media experience is a plus, particularly in content creation.
Outgoing
Strong Computer skills
Why Join Us:
This is an exciting opportunity to work closely with a high-performing events team and gain hands-on experience in luxury and high-profile event planning. With potential to increase hours based on workload and your contribution to the team, this role offers room to grow as you become a vital part of our operations.