Job Description

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Hiring Unit:

Art's Deans Office



Position Summary:
Event Planning & Logistics
o Coordinate all aspects of lecture events, including booking venues, arranging travel and accommodations for guest speakers, managing catering and technical requirements.
o Develop and manage event timelines, run-of-show documents, and event checklists.
o Liaise with internal departments (AV, security, facilities, hospitality) to ensure smooth operations.
Speaker & Guest Management
o Serve as the primary point of contact for invited speakers and their teams.
o Organize itineraries and provide on-site support to speakers before, during, and after the event.
Communications & Promotion
o Create and distribute promotional materials (event posters, invitations, social media posts, newsletters).
o Manage potential lecture series website.
o Coordinate media relations and event photography or video recording, as needed.
Administrative & Financial Tasks
o Maintain event records and databases (attendance, feedback, expenditures).
o Monitor and reconcile the lecture series budget; process payments and reimbursements in coordination with university finance staff.
Collaboration & Strategic Input
o Work closely with the ADR and Dean to support long-term planning and growth of the series.
o Assist with identifying and inviting potential speakers. Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Minimum Education and Experience:
High School Diploma 2 Years Related Experience
Hourly Salary:
(AMUSE C) $35.00
Estimated Number of Work Hours per Week:
6 (Part time)
Position Start Date:
2025-08-26
Position End Date:
2026-04-30
Deadline to Apply:
2025-09-01
This position is covered by the AMUSE collective agreement.McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.