Job Description

Work Term: Temporary Work Language: Bilingual Hours: 20 to 40 hours per week Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years Experience: 2 years to less than 3 years or equivalent experience

Work setting

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Arts and culture

Number of participants

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200-400 participants

Tasks

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Develop risk management plans Promote conference and meeting services or special events Develop and monitor emergency security plans Develop marketing and communication plans Develop media strategies and public relations activities Develop sponsorship, partnership or fundraising programs Solicit event donors Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services Co-ordinate and monitor conference and meeting activities and attend to related details Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events Implement social programs, food and beverage, transportation, and other services Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment Plan and arrange for accommodation and transportation services Plan and arrange for trade shows and exhibits Plan schedules, goals and objectives Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.) Plan for translation and interpretation services Plan for traffic and crowd control and security Plan for social events and guest programs Prepare final financial and other reports Manage Event Logistics Identify human resources requirements Supervise office and volunteer staff

Supervision

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16-20 people Working groups Committees

Computer and technology knowledge

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Google Docs MailChimp

Area of work experience

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Conference and meeting planning companies Multi-purpose facilities

Security and safety

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Driver's validity licence check

Transportation/travel information

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Valid driver's licence Own vehicle Own transportation

Work conditions and physical capabilities

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Attention to detail Work under pressure Tight deadlines Fast-paced environment Overtime required

Own tools/equipment

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Cellular phone Computer Internet access Office equipment and supplies Printer

Personal suitability

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Accurate Client focus Efficient interpersonal skills Excellent oral communication Excellent written communication Flexibility Initiative Organized Team player Time management Resourcefulness Ability to multitask

Screening questions

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Are you available for the advertised start date? Are you currently legally able to work in Canada? Do you currently reside in proximity to the advertised location? Do you have previous experience in this field of employment? * Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?