Job Description

Overview

We are seeking a highly organized and detail-oriented Event Coordinator to join our dynamic team. The ideal candidate will be responsible for planning, executing, and managing a variety of events, ensuring that each event runs smoothly and meets the expectations of our organization. This role requires strong communication skills, exceptional time management abilities, and a passion for creating memorable experiences.

Responsibilities

Plan and coordinate all aspects of events, including logistics, catering, and guest services. Develop event marketing strategies to promote upcoming events effectively. Negotiate contracts with vendors, venues, and suppliers to secure the best terms. Manage event budgets to ensure financial objectives are met. Upsell additional services or products to clients to enhance their event experience. Provide exceptional customer service throughout the planning process and during events. Collaborate with team members to ensure all details are executed according to plan. Oversee on-site event management, ensuring everything runs smoothly from setup to teardown. Conduct post-event evaluations to assess success and areas for improvement.

Skills

Strong negotiation skills to secure favorable agreements with vendors and venues. Proficient in marketing techniques related to event promotion and audience engagement. Experience in upselling services or products related to events or hospitality. Knowledge of event planning processes from conception through execution. Excellent customer service skills with a focus on client satisfaction. Exceptional time management skills to handle multiple projects simultaneously. Comprehensive understanding of events management principles and best practices. Proficient in budgeting and financial management related to event planning. Outstanding communication skills for effective collaboration with clients and team members. Strong organizational skills to manage various aspects of events efficiently. Experience in banquet operations or catering services is preferred. Familiarity with contracts and legal aspects of event planning is beneficial. Background in restaurant or hotel experience is a plus for understanding hospitality dynamics. Knowledge of fundraising strategies may be advantageous for specific events. Experience in guest services within the hospitality industry will enhance client interactions. Join us as we create unforgettable experiences through expertly coordinated events!
Job Type: Fixed term contract

Pay: $4,000.00-$5,500.00 per month

Application question(s):

Please describe your most recent event coordination/management experience. Include the type of event, number of guests, and your specific responsibilities Have you ever coordinated press/media or managed photo/video production planning (e.g., shot lists, red carpet arrivals, influencer coverage)? If yes, please provide an example. This event requires working under tight deadlines and over-delivering on guest experience. Briefly explain how you've handled a high-pressure event situation in the past. Are you available to start immediately?
Work Location: In person