Job Description

Job Summary:

The

Event & Catering Assistant

plays a key role in supporting the planning, coordination, and execution of events hosted at the museum or for museum clients. Working closely with the Event Manager, you will help ensure the smooth operation of catering services and logistical needs for a wide range of events. Responsibilities may include assisting with vendor coordination, venue setup, event preparation, and client interactions to ensure all event requirements are met.

Key Competencies:

Client/Customer Focus:

Ability to prioritize and meet customer needs while maintaining professionalism.

Commitment to Health and Safety:

Knowledge and adherence to food safety standards and venue safety regulations.

Communication:

Strong verbal and written communication skills to effectively collaborate with clients, vendors, and team members.

Cultural Sensitivity:

Ability to work in a diverse environment and interact with a variety of clients and guests.

Organization:

Strong organizational skills to manage multiple tasks and meet deadlines.

Professionalism:

Ability to maintain a professional demeanor at all times, especially in client-facing situations.

Teamwork:

Ability to collaborate effectively with team members and other departments.

Excellent Time Management:

Capable of handling multiple tasks simultaneously in a fast-paced environment.

Job Duties:

Assist in the preparation, presentation, and service of high-quality food and beverages for catering events.

Set up and break down catering equipment, supplies, and event layouts at various event locations, ensuring all requirements are met.

Ensure strict adherence to food safety, hygiene, and sanitation protocols throughout the catering process.

Provide exceptional customer service, engaging positively with guests and enhancing their event experience.

Support the service team by delivering food and beverages to guests in a timely manner as needed.

Help maintain cleanliness and organization in the kitchen and service areas to ensure smooth event operations.

Collaborate with team members to ensure the flawless execution of event details.

Maintain a professional appearance, demeanor, and attitude, acting as a representative of the company at all times.

Advise clients on food and beverage options, making recommendations based on preferences and dietary restrictions.

Meet with clients to discuss event details, offering guidance and insight into catering choices and logistics.

Assist in setting up tables and event spaces according to established standards, ensuring all items are clean, undamaged, and in good condition.

Provide logistical and administrative support to the Event Manager, ensuring all internal and external events at the museum run smoothly.

Maintain accurate records of bookings, including venue, catering details, and payments, as required.

Contribute creatively to event planning and setup, offering fresh ideas for presentations and layouts.

Attend all event planning meetings, acting as a secondary point of contact for clients, vendors, and the team.

Perform ad-hoc duties during events, such as guest list management, guiding guests to their tables, or assisting with coat checks.

Ensure the efficient setup and breakdown of events, completing all tasks to the client's satisfaction.

Job Requirements:

High school diploma, GED, or equivalent required.

Degree or diploma in food services, hospitality, or a related field preferred.

Minimum of one year of experience in the food services or event coordination industry.

Ability to prioritize tasks and manage conflicting demands in a fast-paced environment.

Ability to work both independently and as part of a team.

Excellent time management skills, with a demonstrated ability to meet deadlines.

Flexibility with the ability to adapt to changing circumstances and work with diverse teams.

Creative mindset and comfortable thinking outside the box to meet client needs.

Passion for events and a strong desire to contribute innovative ideas.

Eagerness to learn and grow within the events industry.

Experience

Previous experience in the restaurant or food service industry is preferred. Knowledge of food safety practices and proper food handling techniques is essential. Strong customer service skills with a focus on hospitality. Experience in bartending or working in a hotel setting is a plus but not required. Ability to work effectively in a fast-paced environment while maintaining attention to detail. A willingness to learn and help others within the team is highly valued.
Join us as we create unforgettable experiences through exceptional catering services!

Job Type: Part-time

Pay: $18.00-$25.00 per hour

Expected hours: No less than 20 per week

Benefits:

Discounted or free food Flexible schedule On-site parking
Experience:

Event : 1 year (required) Hospitality: 1 year (required)
Work Location: In person

Expected start date: 2025-08-06