Job Description

Ethics Administrator
Alberta Innovates is seeking an Administrator to provide support to the Ethics team.
Are you our Ethics Administrator? You would be a good fit for this position if you:

• Enjoy engaging with external clients
• Are effective at working independently and making sound decisions
• Are resourceful, enjoy working on a diversity of different tasks, and able to tackle new challenges

We are game changers
Alberta Innovates is a provincially funded corporation with a mandate to deliver 21st-century solutions for the most compelling challenges facing Albertans. We do this by building on our province's research and technology development strengths in the core sectors of health, environment, energy, food and fibre, and platforms such as artificial intelligence, nanotechnology and omics. We are working with our partners to diversify Alberta's economy, improve our environmental performance and enhance the well-being of Albertans through research and innovation.
Our subsidiary, InnoTech Alberta, offers a diversified range of scientific engineering and technological research and testing capabilities, and the facilities to support technology scale-up. Our multidisciplinary team has the depth of experience to work across all sectors, from energy to health to food and fibre. InnoTech Alberta offers you access to research talent, technical expertise, and unique facilities that can help accelerate technology development that serves both the private and public sector.
Intrigued? Here's some more information about the position:
The successful incumbent will be, but not limited to:

• Manage program documentation including requested edits of the guidelines, manuals, policies, standard operating procedures, minutes and correspondence
• Coordinate monthly Chair/Vice Chair review meetings and other assigned meetings by assisting in ensuring compliance with applicable regulatory and internal requirements such as quorum; organizing meetings; preparing and distributing pre-meeting packages,prepare confidential meeting correspondence, drafting agendas, collating action items, reports and minutes.
• Prepare remuneration memos and member expense claims and process them in a timely manner.
• Acts as a resource and administrative support to the HREBA Staff, Chairs, Vice Chairs and Committee members.
• Work closely with Alberta Innovates applicable internal units to coordinate, support flow of information and ensuring that all involved individuals are kept up to date while also ensuring compliance with internal processes.
• Ensure records of all closed studies and files for the Community Health Committee, Cancer Committee and Clinical Trials Committee is current and processed in a timely manner.
• Categorize files for proper storage and arranges transport of files offsite.
• Monitor general inboxes, respond or triage to the officers as needed.
• Manage supervisor and/or department calendar including registration and travel. Arrange travel schedules, flights, hotels and reservations.
• Organize and coordinate pre-/post- events and conferences which may include creating timelines; collecting agenda items, drafting briefing notes; arranging facilities, catering, invitations and materials/handouts.
• Draft communication messages and update materials such as emails and website
• Provide administrative support including offsite meetings to the Executive Director when required
• May create and maintain standard spreadsheets and/or databases.

Qualifications;

• 2 year Technical school diploma in Administration
• Minimum 5 - 7 years Office Administration Experience
• Intermediate - Advanced Level Microsoft Office Suite skills

Why Alberta Innovates?
We offer our employees opportunities to work on projects that will expand their skill sets while witnessing the visible impacts of their efforts. We value the development of our employees and create opportunities for working in capacities that allow new skills to be learned. We know that the wellness of our team is the most important part of our business, so we offer a strong benefits package and generous vacation and paid time off programs to promote work-life balance.
The final candidate will be required to undergo a security clearance. All interviewees must be able to meet the requirement specified in the Physical Demand Analysis. This document will be supplied during the interview process to the successful candidate. This competition will remain open until a successful candidate is found.
ALBERTA INNOVATES IS COMMITTED TO THE PRINCIPLE OF EQUITY IN EMPLOYMENT AND ENCOURAGES APPLICATIONS FROM ALL QUALIFIED INDIVIDUALS. WE WISH TO THANK ALL APPLICANTS FOR THEIR INTEREST. HOWEVER, ONLY THOSE INVITED FOR AN INTERVIEW WILL BE CONTACTED.
Employment Status: Regular, Full Time
Hours weekly: 36.25
Classification: CB
Pay Grade: 05
Full Time Annual Salary: $51,826 - $64,831