Job Description

Role Summary

Reporting to Engineering leadership, the Engineering Administrative Assistant is responsible for coordinating administration related tasks and providing service support to the department.

Accountabilities

Coordinate Engineering daily administrative tasks Coordinate all vendors and contractor booking and service calls Process all invoices, cheque requests, cheque book accounting and purchase orders that relate to engineering purchases and supplies Maintain all files including invoices, and vendors Ensure compliance with JW Marriott standard policies and environmental practices Maintains supply and orders products for department GXP department champion, respond to tickets and ensure timely resolution Represent the engineering department as a member of the Joint Health & Safety Committee Welcome and acknowledge each and every guest with a smile, eye contact and a friendly verbal greeting using the guests' names when possible Compliance with all safety regulations of assigned tasks, and ensure a clean and safe working environment with active participation in the health and safety program Communicate housekeeping needs and ensure they are resolved Receive all order shipments and compare the purchase order to the invoice, ensure that all items are accounted for Establish par level stock quantities for inventory and review monthly Understands the impact of department's operations on the overall property financial goals and objectives and managing to achieve or exceed budgeted goals. Schedule preventative maintenance services with outside contractors, according to established guidelines and policies Brings issues to the attention of the department manager Assists the Engineering Leadership in managing the day?to?day maintenance of the resort, as necessary Practice professionalism in every situation with management, guests and employees, treating each person with respect and integrity. Receive and respond to all guest concerns, comments or complaints with discretion and urgency Maintain communication channels within the engineering and interdepartmentally Communicate effectively and interact professionally with guests, associates and suppliers. Adhere to all environmental policies and programs as required Other duties as assigned

Requirements

Computer literate in Microsoft Office applications Previous customer service experience, preferable in a resort setting

Working Conditions

Stand, sit or walk for an extended period of time or for an entire shift Must be able to work flexible hours
JW Marriott The Rosseau Muskoka is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). The Human Resources department will work with applicants requesting accommodations at any stage of the hiring process.

JW Marriott The Rosseau Muskoka is committed to building a more diverse workplace and encourages all qualified applicants to apply.

Job Types: Full-time, Permanent

Pay: $50,000.00-$55,000.00 per year

Benefits:

Dental care Employee assistance program Extended health care On-site gym On-site parking RRSP match Vision care
Ability to commute/relocate:

Minett, ON: reliably commute or plan to relocate before starting work (preferred)
Work Location: In person