Job Description

Enforcement Coordinator DisclosureCounty Hall, 262075 Rocky View Point, Rocky View County, Alberta, Canada Req #186Wednesday, May 1, 2024Rocky View County values our employees and provides a welcoming and stable work environment where positive energy, creativity, and a service mindset are encouraged. We seek individuals who enjoy making a difference and contributing meaningfully to a vibrant community. Our valued and diverse team of 500+ employees are provided with the same concern, respect, and caring attitude as the over 40,000 people who call Rocky View County home.At Rocky View County we value employee work/life balance. Staff are provided with opportunities to grow professionally while being supported with paid training, a competitive salary, benefits after 30 days, 27 paid days off in their first year, plus general holidays, a pension plan, paid sick time, and a hybrid work environment for eligible positions.Position SummaryReporting to the Manager Enforcement Services, the Enforcement Coordinator - Disclosure provides general support to the department. Key responsibilities include creating disclosure packages, completing FOIP requests, call taking and dispatching of complaints, entry of violation tickets, processing court documents, maintaining officer court appearance scheduling, maintaining the dog license list, processing A/R and A/P invoices for the department, conducting research projects, preparing correspondence for Officers and formatting reports, filing, and scanning. This individual may be responsible for organizing and minute taking at departmental meetings.Core AccountabilitiesDisclosure

• Manage the disclosure process, including organizing, cataloging, and maintaining case files and documents.
• Prepare disclosure packages for all trials. Check documents and media for accuracy, completeness, and compliance with formatting (including redacting/scrubbing where required) and procedural requirements before disclosing.
• Ensure compliance with court rules, procedures, and regulations regarding disclosure deadlines and requirements.
• Communicate with court personnel to facilitate the exchange of information and documents.
• Maintain accurate records of all disclosure activities, including tracking deadlines, documenting communications, and generating reports.

Enforcement Services Support

• Maintains officer trial scheduling report.
• Conduct JOIN checks and track dispositions of tickets.
• Analyze JOIN reports and create officer trial folders with required evidentiary documents.
• Enter violation tickets and mail tickets and transfer logs to various courts. File tickets in court dockets.
• Liaise with RCMP detachments on entry of Warrants and Warrant Recalls.
• Act as first point of contact for the department, both in person and on the phone. Dispatch complaints to officers in a timely manner.
• Prepare and format correspondence and draft reports (Council, Enforcement Appeal Committee, Subdivision and Development Appeal Board, etc.) as well as composing of routine and non-routine letters including stop orders.
• Issue dog licenses and maintain the dog licensing database.
• Process accounts receivable and accounts payable invoices for the department.
• Participate in bylaw updates.

General/Other

• Conducts records searches for Freedom of Information and Protection of Privacy requests while adhering to County Policy, Enforcement Policy and the FOIP Act.
• Undertake minor research projects and provide other support to enhance the communication of the department.
• Maintain proficient knowledge of County bylaws and Provincial Legislation as applicable to the department.
• Work in accordance with the requirements established by the RVC Health and Safety Program and the Alberta OHS Act, Regulation and Code.
• Take reasonable care to protect their health and safety and other persons at or in the vicinity of the worksite while they are working.
• Perform other duties and special projects as assigned.

Position RequirementsCompletion of the General Business Certificate, or equivalent, along with a minimum of three (3) years recent administrative experience.

• Experience in a municipal or local government environment or related local government training is an asset.
• A strong customer service orientation is expected, reflected in respectful, timely, professional, and accurate responses to questions, requests, phone calls, and emails from internal employees and the public.
• Demonstrate professionalism, tact, and approachability that projects a credible and positive image, and be perceived as consistent, neutral, and objective in business activities.
• Foster honest, trusting, and successful working relationships internally and externally through exemplary customer service.
• Contribute to a cooperative, team-oriented environment with a positive attitude.
• Above average written and oral communication skills, adaptable to various situations. Strong organizational and time management skills, effective prioritization, and ability to work under pressure.
• Must be able to take initiative and work independently to meet deadlines, with little direction. Understand and follow complex written or oral instructions of a general nature to complete the assigned tasks.
• Maintain confidentiality regarding department and County matters.
• Proficiency in written composition, grammar, editing, proofreading, spelling, and clarity is essential.
• Manage agreements, finance, purchasing, supplier, reporting, and other physical and digital department documentation in an effective and efficient manner.
• Maintain a current working knowledge of municipal government operations, the responsibilities of the Executive Directors and Managers, and departmental rules, regulations, procedures, and functions.
• Ability to develop new innovative ideas and exercise sound judgment.
• Experience and/or training in updating websites using HTML is a strong asset.
• Previous working knowledge of databases is preferred.
• Proficient in Microsoft Office suite and 365 applications to support complex projects.

We thank applicants for their interest. Only those selected for an interview will be contacted.Closing Date: May 20, 2024 or until a suitable candidate is found.

Rocky View County