Job Description

Job Summary

We are seeking a professional and organized Receptionist/Administrative Assistant to join our team through energy exchange program. This role is vital in ensuring smooth daily operations by managing front desk responsibilities, providing exceptional customer service, and supporting administrative functions. The ideal candidate will possess strong office skills, excellent communication abilities, and proficiency with various software tools to contribute effectively to our office environment.

Responsibilities

Greet visitors and clients in a friendly and professional manner at the front desk Manage multi-line phone systems, screen calls, and direct inquiries appropriately Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks Handle filing systems, document management, and maintain organized records Assist with appointment scheduling and calendar management Provide customer support via phone, email, or in person, ensuring excellent phone etiquette and customer service Support clerical tasks such as copying, scanning, proofreading documents, and preparing correspondence Manage administrative duties related to medical or dental office operations if applicable Perform basic bookkeeping tasks including invoicing and billing using QuickBooks or similar software Maintain a clean and organized front desk area to ensure a welcoming environment

Experience

Previous office experience preferred, especially in administrative or clerical roles Experience with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace required Familiarity with QuickBooks or other bookkeeping software is a plus Prior experience in medical or dental offices is advantageous but not mandatory Strong organizational skills with the ability to multitask efficiently Excellent typing speed and accuracy for data entry tasks Proven customer service skills with professional phone etiquette and support experience Ability to handle sensitive information with confidentiality and professionalism
This position offers an engaging work environment where organizational skills and customer service excellence are highly valued. The successful candidate will be integral to maintaining efficient office operations while providing outstanding support to clients and team members alike.

Job Types: Internship / Co-op, Apprenticeship

Pay: $18.00 per hour

Expected hours: No less than 10 per week

Benefits:

On-site childcare On-site parking
Work Location: In person