Job Description

Department

Administration

Job Posting

Heidelberg Materials provides the materials to build our future. Our future is sustainable. Our future is digital. And it goes beyond cement, aggregates and ready-mixed concrete. Heidelberg Materials North America, previously known as Lehigh Hanson, operates more than 450 locations with approximately 9,000 employees in the U.S. and Canada.

Heidelberg Materials is seeking a Employee Administrator. The Employee Administrator role is based in Sechelt, BC and reports directly to the Mine Manager. The primary responsibilities of this role will be to provide administrative support for all hourly employees. You will be administering payroll, employee scheduling for operations and training, maintain employee records, and will provide general employees services and human resources support for site employees.

What You\'ll Get To Do:

• Complete payroll functions including time entry into Kronos Time & Attendance, and reviewing employee time entries daily for accuracy and compliance with our collective agreement, process payroll adjustments and corrections, including overtime submissions, and completing employee vacation and banked time requests
• Administer the vacation scheduling, and tracking
• Update and maintain employee information in our human resources information systems, including managing necessary employee record changes onsite or via \xe2\x80\x9ccases\xe2\x80\x9d with offsite Employee Services, maintaining site\'s electronic and hard-copy employee files, and maintaining up-to-date grievance, discipline, and seniority records
• Support recruitment tasks such as coordinating and assisting with interviews, and administering the hiring and on-boarding process for new employees
• Administer offboarding tasks for hourly employees such as submitting appropriate documentation for separations, and completing exit interviews,
• Support the training and development of employees by maintaining training system (filing, assigning training, creating new users, updating training matrix for employees), provide training for timekeeping system to supervisors/managers, setting up employees for site-specific health & safety training, organize training with third-party providers, and creating site-specific training when required
• Provide support in the coaching of employees to achieve maximum operational efficiency while ensuring compliance with collective agreement
• Support site management by preparing all necessary reports, including reporting month-end labor hours, preparing employee work and holiday schedules, completing weekly overtime reporting for production overtime scheduling, and posting banked time and overtime reports for hourly employees
• Support site management with tracking the hours of new hires and creating calendar reminders for supervisors to complete reviews
• Assist with the planning and coordination of special events such as the annual open house, holiday parties, and employee milestones
• Track and organize gifts for employees reaching significant milestones
• Provide support to employees with the recognition program
• Create monthly site newsletters, and maintain office bulletin boards ensuring information is up to date
• Assist with ordering and distributing company branded apparel to employees on site

Who we are looking for:

• Post-Secondary education in business or human resources management
• Four or more years of administrative experience with basic accounting and analytical skills
• Experience with Business Administration or Payroll is an asset
• Exposure to tight deadlines.
• Ability to work independently and participate effectively in a team environment
• Proficiency with computer systems including Microsoft Office and Kronos Time & Attendance or other payroll administration or human resources information systems
• Demonstrated customer service focus and advanced communication/interpersonal skills
• Pride in producing high quality, detailed work based on established standards and procedures
• Ability to work at a steady and methodical pace completing tasks within consistent timeframes
• Motivated to develop your career in the human resources management field
• Flexibility to work on the weekends to accommodate payroll processing deadlines around statutory holidays

Work Environment:

• Role operates primarily a professional office environment, but requires conducting business at manufacturing locations and job sites where the conditions include moving mechanical equipment, inclement weather, heat, humidity, and elevated noise levels

What we have to offer:

• Competitive base salary
• Highly competitive benefits programs
• Pension retirement savings plan with an automatic company contribution as well as matching contributions

Our pre-employment process includes reference checks, a medical screening, a criminal record check and a drivers abstract check.

Minimum Pay Rate

$55,577.94

Position Type

Full-Time

Maximum Pay Rate

$77,809.12

Pay Class

Salaried Non-Exempt

Line of Business

Aggregates

Lehigh Hanson