Job Description

Overview:

Are you ready to take the lead in managing the integrity and flow of information on major projects? As a Document Control Lead, you will oversee the full project documentation lifecycle, ensuring accurate, timely, and compliant document control processes that support successful project delivery. Your leadership and attention to detail will be essential in maintaining quality, consistency, and alignment with client and regulatory requirements.

You will collaborate with multidisciplinary experts and high-performing teams who value excellence, accountability, and continuous improvement.

Salary range: $85,000 - $93,000 (based on relevant experience, qualifications, and skills).

Apply now and take your career to the next level with us.
What you will be doing:
Support the development and implementation of work processes and procedures related to engineering document control, including transmittals/submittals, correspondence control, contract and vendor data management, standards management, project standards, and document numbering systems Own and manage the full project documentation lifecycle, ensuring timely, accurate, and compliant document submissions in accordance with project, client, and regulatory requirements Set up, manage, and continuously optimize document control workflows and approval cycles to ensure proper routing, tracking, review, and authorization of documents Ensure structured document classification, naming conventions, and metadata standards are consistently applied to enable efficient retrieval, accessibility, and secure storage within the document management system Maintain and administer the document management system throughout the project lifecycle, ensuring alignment with evolving project needs and stakeholder requirements Oversee the intake, filing, revision control, retention, and controlled distribution of project documentation, including technical drawings, reports, and AutoCAD files Provide leadership and day-to-day oversight to the document control team, ensuring quality, consistency, and alignment with project standards and client expectations Support the Project Management Information Systems (PMIS) Manager in maintaining departmental procedures and implementing process improvements and system enhancements Coordinate with internal teams, consultants, and contractors to ensure accurate, complete, and timely document submissions and responses Ensure document control tools, systems, and equipment are fully operational and effectively support team performance Support the preparation, tracking, and maintenance of vendor, construction, and engineering turnover documentation packages Conduct regular audits and quality checks to ensure accuracy, consistency, and compliance with project documentation standards and retention requirements Interface with engineering, procurement, construction, quality, and external stakeholders to ensure document control processes are fully integrated into project delivery Ensure project stakeholders are trained on document control procedures, system usage, and compliance expectations Leverage Power BI to develop dashboards and reports that monitor document control performance, compliance metrics, submission status, and overall project documentation health

What we are looking for:
Bachelor's degree in Engineering, Library and Information Science or other relevant discipline Minimum of 5 years of experience in a similar role, preferably on large-scale infrastructure or construction projects Demonstrated experience setting up document control workflows, processes, and document numbering systems Proficiency in document control principles, practices, and tools (such as Aconex, Asite, or other EDMS platforms) Strong understanding in Microsoft Office Suite (Excel, Word, Outlook) and collaboration platforms such as SharePoint, E-Builder and ProjectWise Strong written and verbal communication skills and ability to work collaboratively across departments Prior experience leading document control on projects delivered for the Ministry of Transportation of Ontario (MTO) is considered a strong asset Familiarity with MTO documentation standards, records retention policies, and compliance requirements is an advantage Demonstrated ability to lead process adoption and change management efforts across multidisciplinary project teams Experience delivering document control training sessions and onboarding team members in the use of EDMS platforms and procedures Experience preparing project documentation for audits, turnover packages, and regulatory compliance inspections Excellent organizational skills and attention to detail Ability to work independently and manage priorities in a fast-paced environment

Why work for us:

Some of the benefits you may be eligible for as an employee are:Comprehensive compensation package and paid time off program Industry leading 401(k)/RRSP Medical/Extended Health Care, Dental, Vision and/or Provincial Medical Wellness benefits & Employee Assistance Program Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.