Job Description

Capilano University is named after Chief Joe Capilano, an important leader of the Skwxwxc3xba7mesh (Squamish) Nation of the Coast Salish Peoples. We respectfully acknowledge that our campuses are located on the territories of the Lxc3xadxe1xbbx88wat, xxcaxb7mxc9x99xcexb8kxcaxb7xc9x99xe1xbbxb7xc9x99m (Musqueam), shxc3xadshxc3xa1lh (Sechelt), Skwxwxc3xba7mesh (Squamish) and Sxc9x99xe1xbbx88xc3xadlwxc9x99taxcax94/Selilwitulh (Tsleil-Waututh) Nations.At Capilano University we are committed to supporting a campus community that is both diverse and inclusive. We believe that diversity within our workforce is essential in creating both an exceptional student and employee experience. As part of our ongoing commitment to Diversity, Equity and Inclusion (DEI), we strive to ensure that our recruitment campaigns authentically reflect the diverse community we serve. We actively encourage applications from Indigenous Peoples, Black and racialized persons, persons with disabilities, women, and members of the 2SLGBTQIA+ community, as we value the unique perspectives, lived experiences, and skillsets each individual brings to CapU.To help us focus our efforts, we encourage all applicants to complete a short anonymous questionnaire, if they wish. The results of the questionnaire are not linked to you or your application and do not form part of the selection process. The goal of collecting this anonymous data is to gain a better understanding our organizational reach, while continuously working to improve the diversity of our applicant pool.All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Should you require accommodations during the hiring process please reach out to jeremyorsted@capilanou.ca (faculty), or rheannonlewis@capilanou.ca (Ad/Ex and Staff)|Posting DetailsPosting SummaryCompetition Number S181327P
Position Title Divisional/Departmental Assistant 1 - School of Humanities
Position Number S99909
Employee Group Staff
Position Status Regular Full-Time
Start Date 03/03/2025
End Date (if applicable)
Department Faculty of Arts & Sciences
Additional NotesThis position requires in-person daily attendance at the North Vancouver campus.
Location North Vancouver
Working with usAt Capilano University, learners are our focus. Guided by the goals outlined in Envisioning and Illuminating 2030, employees play an essential role in creating an exceptional learning experience for and with learners and are central to a thriving campus community. Together, we are inspired by imagination and Capilano University is one of the leading teaching-focused universities in British Columbia and one of BC's Top Employers. Grounded by our sense of purpose, we offer a meaningful, friendly, and dynamic work environment.https://www.capilanou.ca/about-capu/governance/presidents-office/strategic-initiatives/envisioning-2030/ - hyperlink to envisioninghttps://www.capilanou.ca/about-capu/governance/presidents-office/strategic-initiatives/illuminating-2030/ - hyperlink to illuminating
What you'll doNATURE AND SCOPE OF WORK
This is administrative, clerical and reception work in support of an instructional unit or functional area. An incumbent in this job is primarily responsible for assisting a Program Coordinator and/or staff supervisor in the day-to-day operations and for performing support tasks for the program or area. Duties include providing customer service to students, faculty and the general public; processing student applications and registrations; and assisting with promotional and informational activities. An incumbent typically receives direction from a Program Coordinator or staff supervisor, and reports to a Dean or Manager.ILLUSTRATIVE EXAMPLES OF DUTIES
- Facilitates communication and arrangements between the university and potential students, current students, and faculty. Assists in the recruitment of students and the promotion of programs. This includes answering enquiries on courses, programs, registration, and admissions requirements; referring people to other campus services; preparing basic brochure or flyer information; uploading information to a web page; and coordinating mailings.
- Assists with admission and registration by creating, maintaining and tracking student files in both paper and electronic database forms; arranging for student testing, assessments, interviews, and auditions; providing students with procedural information and assisting them with completing registration forms; creating, maintaining and tracking wait lists for admission and registration; communicating with the Registrar's office to investigate and resolve problems; and using the student registration system to track admissions and registrations and to run class lists.
- Ensures that appropriate funds are collected from students by tracking tuition fee deposits
- Prepares course outlines under the direction of the instructors.
- Arranges and attends department and committee meetings, including preparing agendas and taking minutes.
- Organizes local special events and information sessions.
What you'll bringREQUIRED TRAINING AND EXPERIENCE

• Completion of one year (approximately 30 credits) of post-secondary education in applied business technology or business administration.

• Two years of directly related administrative support experience, including experience in an educational setting with significant student contact.

For more informationFor more information, please see the complete
BenefitsAt Capilano University, we understand that there is more to life than work. That is why we offer comprehensive benefits and support to help you and your family live a balanced life. Take a to see what it is like to work at Capilano University.Posting Detail InformationDays and Hours of WorkOur standard work week is Monday to Friday, 8:30am - 4:00pm.
Bridge Period (if applicable)
Pay Group 14
Salary$4268 per month based on 35 hours per week (with increments up to $4796)
Union MoveUP
Job Open Date 02/11/2025
Job Close Date 02/23/2025
Open Until Filled No
Quick Link for PostingSupplemental QuestionsRequired fields are indicated with an asterisk (*). * Are you eligible to work in Canada? (i.e. valid work permit, permanent resident, Canadian citizen)

• Yes
• No
• Have you completed one year of post-secondary education in applied business technology or business administration?

• Yes
• No
• Do you have two years of directly related administrative support experience, including experience in an educational setting with significant student contact?

• Yes
• No

Applicant DocumentsRequired Documents * Resume

• Cover Letter

Optional Documents * Transcripts

• Letter of Recommendation
• List of proficiencies in software and management tools

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