Job Description

Please scan copies of your transcripts into one document for attachment. If your transcripts are not available at the time of application, please attach a letter or certificate of confirmation from the educational institution.

Position Details

Posting Number

Posting Number SS0446

Position Information

Position Title Departmental Support Assistant
Division Arts, Sciences & Technology
Department Arts, Sciences & Management
Supervisor Title Dean, Faculty of Arts, Science and Management
Location Comox Valley(CV)
Posting Type Internal/External Posting
Position Status Temporary
If Others, please specify
Desired Start Date 12/11/2023
Position End Date (if temporary) 04/30/2024
Weekly work schedule (please indicate the start and end times for each day of work)

Tuesday to Thursday 0830-1630
% 60
Pay Grade F: $27.59-$29.28
Position Summary

The Departmental Support Assistant provides support for the Faculty of Arts, Science & Management. Under the limited direction from faculty, this position uses an advanced level of proficiency with Microsoft Office software and desktop publishing skill to format and process curriculum material, monitor copyright standards; provide exam analyses and any additional clerical support required within two divisions. The successful candidate will possess strong team cooperation, initiative, ability to work independently, and apply effective analytical thinking to solve problems.
Position Competencies

- Job Knowledge
- Judgment
- Teamwork
- Planning & Organization
- Customer Service Excellence
- Communication & Interpersonal Skills
Duties & Responsibilities

Processing and Formatting of Curriculum Material

1. Problem solves and assists faculty to better present curriculum material: i.e., layout design, graphics, charts, tables, or other formatting techniques to alter the visual impact of the material.

2. Uses advanced word processing and desktop publishing skills to format student manuals, exams, and other curriculum material.

3. Ensures style consistency and accuracy by proofreading and editing accordingly.

4. Identifies any course content inaccuracies to the faculty member and adjusts upon advice.

5. Confirms final draft with faculty and ensures all paperwork is completed including, but not limited to: print master submission form, copyright permission statement, bibliography spreadsheet.

6. Arranges for the printing and distribution of curriculum material with IMC.

7. Support program review process as required.

Monitoring of Copyright Standards

1. Ensures all curriculum material that includes copyrighted works is copied appropriately under license with Access Copyright or through direct permission from the copyright owner.

2. Assists faculty in determining whether the material may be copied under the limitations of the Access Copyright license, or not. If not, proceeds to act as liaison with IMC to acquire a transactional license; or, obtain direct permission to copy from the publisher/copyright owner.

Exam Analysis (Remark Office OMR)

1. Creates exam answer sheets in Microsoft Word and exam templates with Remark Office OMR software to generate Grade Reports and various other statistical analyses as requested.

File Maintenance

1. Organizes and maintains an electronic copy of curriculum material for future reference, as well as archived print masters.

2. Retains a copy of all copyright correspondence.

Provides clerical support to the programs within two Divisions: as noted.

1. Standard and advanced word processing: letters, development of forms, charts, spreadsheets, manuals.

2. Desktop publishing: newsletters, brochures, hand-outs.

3. Data entry.

4. Assists in disseminating department information.

5. Assists with the collection of data/information.

6. Assists in transcribing minutes, planning meetings, travel arrangements, booking appointments, and preparing and processing purchase requisitions as required.

7. Other duties as assigned.
Required Education & Experience

1. 1 Year post secondary education

2. Minimum of two years of current related experience, preferably in a post-secondary environment.
Required Knowledge Skills & Abilities

1. Advanced proficiency with Microsoft Office software: Word, Excel, Access.

2. Excellent written communication skills with a thorough knowledge of business English, spelling and punctuation.

3. Ability to work independently, display initiative, and apply effective analytical thinking to solve problems.

4. Excellent organizational and time management skills with the ability to plan and prioritize tasks, and efficiently meet deadlines.

5. Ability to demonstrate effective team behaviours, such as cooperation, active listening, tact, good judgment, and diplomacy.

6. Knowledge of copyright standards is an asset.
Special Instructions to Applicant

Please scan copies of your transcripts into one document for attachment. If your transcripts are not available at the time of application, please attach a letter or certificate of confirmation from the educational institution.

Posting Detail Information

Posting Open Date 10/17/2023
Posting Close Date
Open Until Filled


Support Staff Temporary
Additional Information
Quick Link for Postings

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents * Resume

• Cover Letter
• Transcripts

Optional Documents

North Island College
Comox Valley Campus
2300 Ryan Rd.
Courtenay, BC, V9N 8N6
250-334-5000

Human Resources:
careers@nic.bc.ca
250-334-5000

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North Island College