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Job Details
Departmental Secretary - (997427.4)
This details all the information about the job posting.
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Organizational Unit
University of Victoria -> Faculty of Science -> Earth & Ocean Sciences
Posting Close Date
4 June 2023
Please note that positions will close at 4 p.m. on the closing date.
FTE
1.0
Salary Grade
$4,738.00 - $4,885.00
Additional Posting Information:
N/A
Salary posted will be pro-rated based on FTE
Classification
Secretary PB10
Hours of Work
Monday to Friday; 8:30 am - 4:30 pm
Start Date
6/15/2023
End Date
9/15/2023
Employee Group:
CUPE 951 - Term
# of Hires Needed
1
Category
Administrative and Support Services
About this Opportunity
The University of Victoria is one of Victoria\'s largest employers and one of Canada\'s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria\'s diverse academic programs, world-class research and commitment to civic engagement.
Job Summary
The School of Earth and Ocean Sciences (SEOS), established in 1991, has a reputation for research excellence and is committed to offering high quality and relevant educational programs (undergraduate and graduate) that are structured to create an integrated multidisciplinary learning environment for the study of the whole Earth System.
Reporting to the Administrative Officer, the Departmental Secretary provides administrative support to the School\'s Director, faculty, staff, students, and teaching and research personnel, handling a wide range of administrative tasks relating to general operations, academic programs, diverse research initiatives, and human resources requirements. The Secretary is responsible for supervision and coordination of office support staff and volunteers as required and coordinates the administrative functions of the General Office, overseeing systems and processes required in a professional academic office while ensuring accuracy and completeness of documentation, maintaining the departmental filing system, and facilitating archiving or disposal as per Records Retention guidelines and Freedom of Information regulations. The Secretary deals with sensitive, restricted, or confidential matters and, with tact and diplomacy, provides advice and guidance to members of the School, other units on campus, external agencies, and the public.
This position is responsible for initiating and carrying out a variety of administrative functions including, but not limited to:
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