Job Description

Departmental Associate 2

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The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a vision that is only made possible by developing our most valuable asset - our people. This is a great opportunity to join our team and shape our community. The City of Richmond offers competitive pay programs, comprehensive benefits and attractive incentives. If you are looking to make a difference, and to share our vision, then please apply.



Supporting the Development Applications department, the Departmental Associate 2 position carries out a variety of administrative support functions.

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Examples of key responsibilities include, but are not limited to:

Providing administrative support including documentation preparation, editing and proofreading general correspondence and reports. Assisting with the creation of presentations including printing, photocopying and binding. Managing schedules, including arranging meetings/conference calls and logistical setup for these meetings, including providing assistance to set-up and run audio/visual equipment, arrange catering, etc. Preparing and updating meeting materials including printing and/or e-mailing agendas, minutes memorandums, reports, binders or electronic documents. Assisting with timekeeping records for employees in the division. Preparing correspondence to request report concurrence and managing responses and revisions. Providing back up and support to the broader administrative team when necessary, including assisting with training of other staff, managing workloads, etc. Preparing and distributing schedule of due dates for reports to Council. Maintain contact database, send various mailings to contacts. Type, mail, copy and file correspondence including preparation of materials/binders per the Director. Review and update Development Applications webpages as needed. Ordering stationery and maintaining stock of office supplies. Filing and other duties as required.
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Knowledge, Skills & Abilities:

Strong attention to detail with an aptitude for proofreading, suggesting alternatives and making modifications. Proven ability to deal with sensitive materials with a high degree of tact and discretion. Experience with PeopleSoft is an asset. Excellent verbal and written communication skills, including spelling, grammatical and proof reading ability. Ability to perform administrative duties with deliberate speed and accuracy without immediate and constant supervision. Intermediate skill with Microsoft Office programs including Outlook, Word, Excel and PowerPoint. Experience using Adobe Acrobat including merging documents, creating bookmarks, etc. Proven ability to multi-task in a high pressure environment. Proven time management and organizational skills. Proven accuracy and attention to detail. Ability to perform timekeeping accurately. Ability to use records classification and management systems (e.g. REDMS). Ability to cope and adapt well to change.
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Qualifications and Experience:

Successful completion of Grade 12 or equivalent


Up to one (1) year of coursework related to the job, such as Microsoft Office Suite, word processing, or general business.


A minimum of one (1) year of related work experience in an office environment is required.


Experience working in a municipal government environment is considered an asset.

Additional Information:

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Employee Group: CUPE Local 718


Position Status: Regular Full-Time


Duration of Appointment: .


Salary Range: $32.70 - $38.43 per hour


Hours of Work: Monday - Friday, 8:15 a.m. - 5:00 p.m. (Compressed work week)


Application Posted: 5/26/25


External Closing Date: 6/8/25


PCC#: 140