Job Description

Company Description

About Huawei

With 194,000 employees and operating in more than 170 countries and regions, Huawei is a leading global creator and provider of information and communications technology (ICT) infrastructure and smart devices. Integrated solutions span across four key domains - telecom networks, IT, smart devices, and cloud services. Huawei is committed to bringing digital to every person, home and organization for a fully connected, intelligent world.

About Huawei Canada

Huawei Canada focuses on fundamental research and development aimed at solving complex technical problems in emerging technologies like 5G, AI, Human Computer Interaction and Autonomous Driving. With ongoing research initiatives with 10 Universities across Canada and strategic collaboration agreements with several Universities, we support Canada's rich research community. In 2020, Huawei Canada ranked among the Top 20 corporate R&D investors in the country with a huge 40% increase in R&D investment year over year. Huawei Canada was established in 2008 and now has a total workforce of 1,200 in our six research centers across Canada.

Why work with Huawei Canada?

You will have the opportunity to work on real world problems that impact people across the globe. Many of our researchers are actively involved in publishing conference and journal papers, inventing patents and solving challenging technical problems. With cutting edge tools, access to highly specialized leaders and researchers, and significant funding, you will be well supported to fulfil your potential and pursue your professional dreams.



Position Overview:

The Department Assistant is responsible for a wide variety of administrative duties in support of the management team in our Ottawa office. Duties include but are not limited to arranging travel plans, scheduling meetings, coordinating events, scanning documents, maintaining files. The Department Assistant is also required to maintain confidentiality and professionally interact with employees, management and the public.

Duties, Responsibilities and Accountability:

• Provide direct administrative and office management support to director and managers of the department, as directed.
• Prepare travel schedules, book travel arrangements, and make reservations for senior management and occasionally members of their staff.
• Coordinate logistics of team programs including meetings, seminars, workshops, special projects, and events (including awards, celebrations and social events).
• Minute taking, and tracking meetings resolutions.
• Basic system and document management for procurement projects.
• Refer and/or redirect calls, e-mails, or visitors as required.
• Complete expense reports, pay invoices, and other related duties.
• Present a positive and professional image of the office to all visitors, suppliers, inquiries, and other persons.
• Some personal assistant duties as required (lunches, errands)
• Other duties shall be assigned as required.

• Post-Secondary Diploma in Business Administration, or relevant discipline, required
• Strong knowledge of office procedures and practices
• Fast learner and keen attention to details
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point)
• Resourceful and flexible
• Strong English communication skills
• Strong organizational skills (time management)
• Ability to schedule duties/projects (multi-task)
• Ability to work unsupervised, attention to detail and an evident work ethic
• Desire to contribute to a team environment
• Ability to handle stressful situation
• Mandarin speaking is an asset