Job Description

Please refer to the job aid for instructions on how to apply.
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).
Position Summary
Reporting to the Clinical Curriculum Officer, the incumbent is responsible for the delivery of the curriculum within Undergraduate Medical Education (UGME). The incumbent will administer activities for students and ensure students benefit fully from their University experience. This position is will be primarily dedicated to the Clinical aspects of the curriculum, but will be assigned to support the Unit where the need is greatest, as needed.
Primary Responsibilities/Typical Functions:

• Act as resource person by providing guidance and assistance to a diverse student population, course directors, lecturers, small group, etc.
• Resolve a high volume of complex issues from a variety of clients, including students, presented via phone calls, e-mails and drop-ins.
• Develop course schedules. Ensure rooms are booked for exams, lectures, and small group sessions. Distribute schedules to students, lecturers, and other stakeholders.
• Ensure that all course information, including lecture recordings, is accessible to students through the McGill Learning Management System (currently myCourses).
• Administer all aspects of the logistics of written examinations.
• Act as chief invigilator. This includes training invigilators, assigning invigilator duties, and ensuring that Faculty and University policies are followed during examination periods.
• Develop, maintain, and make all necessary changes to schedules due to student absences and leaves. Enforce Faculty policy on absences and leaves.
• Administer and execute the organization of remediation on course elements for students.
• Monitor student performance and develop, implement, and maintain a grade spreadsheet for all students. Track and follow-up on student assessment as needed.
• Develop and implement a course evaluation schedule ensuring that lecturers, small group tutors, and overall courses are evaluated by students. Distribute and report on these results to the Associate Dean and course directors and ensure prompt feedback sent back to lecturers and small group tutors.
• Ensure accurate and prompt payment for lecture and small group teaching, as well as payments to chief tutors and invigilators.
• Plan and coordinate committee meetings, including planning, and execute meetings.
• Oversee the elective registration process for all students and ensure compliancy with the Electives and Observerships Policy of the program.
• Maintain the electives website as well as the request portal, ensuring all changes are made in a timely manner.
• Transfer elective registration data to the program's scheduling system (one45) on a regular basis.

Other Qualifying Skills and/or Abilities
Demonstrated experience and knowledge of undergraduate medical education at McGill an asset. Client-focused, with a high level of tact, diplomacy, professionalism, and a demonstrated ability to build and maintain appropriate rapport and constructive and effective relationships with internal and external stakeholders. Must have strong organizational, priority-setting, and problem-solving skills. Excellent interpersonal and communication skills, both verbal and written, English and French, and be able to work autonomously and as part of a team. Must be able to provide advice, solutions, and timely information to assist in administrative procedures and problem solving. Ability to track, analyze, and synthesize a high volume of information and to handle multiple projects and meet strict deadlines. Demonstrated knowledge and understanding of McGill University, the Faculty of Medicine, McGill's teaching hospitals and the accreditation process an asset. Ability to take initiative and work with minimal supervision. Attention to detail and high level of accuracy is vital. One 45, myCourses and Banner experience are assets. Excellent computer skills at the advanced level with office software packages including advanced knowledge of Word, PowerPoint, and Excel programs. Excellent level of spoken and written French and English.
As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.
For a definition of our language proficiency levels, please click .
Minimum Education and Experience: DEC III 3 Years Related Experience /
Hourly Salary: (MUNACA Level H) $33.05 - $40.97
Hours per Week: 33.75 (Full time)
Supervisor: Curriculum Component Officer
Position End Date (If applicable): 2026-12-14
Deadline to Apply: 2025-12-07
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

Skills Required