Job Description

Curricular Coordinator




About Queen's University

Queen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.


We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.


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Job Summary

Reporting to the Manager of Operations, the Curricular Coordinator will assist the department in ensuring that key curricular objectives are met in support of students within Queen's Health Sciences Family Medicine focused MD program at Queen's Lakeridge Health Campus. This program is the first of its kind in Canada, will train MD students through to family medicine residency and will graduate practice-ready, community-focused physicians who are able to provide comprehensive care to people in southeastern Ontario.


This position is responsible for the planning, preparation and day-to-day operation of the Queen's- Lakeridge Health Family Medicine MD program through timely and accurate facilitation of the design, scheduling, delivery and evaluation of assigned components of the Undergraduate Curriculum. This onsite position administers the assessment process from circulation to reporting. This position acts as a resource to students, staff, preceptors and/or instructors on curriculum standards and procedures.


This position also provides support in planning for events, including training sessions, workshops, recruitment events, and annual events.

KEY RESPONSIBILITIES:

- Facilitates the design, scheduling, delivery, and evaluation of assigned curriculum components.


- Administers the assessment process, from distribution to reporting.


- Acts as a resource to students, staff, preceptors and/or instructors on curriculum standards and procedures. Assists Year Directors, Course Directors, and Committees with periodic updates to the development of the curriculum to meet established objectives.


- Provides administrative support in response to program needs including scheduling staff and/or students, room bookings, meeting documents, data entry, rotations, reports and updating and maintenance to databases.


- Provides support in planning for events, including training sessions, workshops, recruitment events, and annual events.


- Acts as a point of contact and liaison with other departments and external organizations.


- Assists and/or creates new procedures to support compliance with policy, which requires regular communication with the Education Technology team to ensure appropriate electronic resources meet program requirements.


- Provides day-to-day administrative support to the department and program, which may include but is not limited to, calculating and entering grades, coordinating clinical rotations, preparing the MSPR (Dean's Letter) and providing administrative support for the Evaluation Committee Orientation.


- Assists with the creation of the curriculum schedule.


- Distributes and/or schedules exams.


- Tracks student/resident mark sheets, grade books, reports, procedural skills, and elective completion.


- Updates and maintains databases.


- Other duties as required in support of the department and/or unit.

REQUIRED QUALIFICATIONS:

- Three-year Community College diploma or Three-Year bachelor's degree, or equivalent, in a relevant field.


- More than 2 years and up to and including 3 years of experience, preferably in a university administrative office or faculty department.


- Consideration may be given to an equivalent combination of education and experience.

SPECIAL SKILLS:

- Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.


- Provide consultation and advice on non-straightforward and/or complex issues.


- Manage own work and may train and review the work of casual employees, work study students and/or volunteers, to see commitments through to completion.


- Contribute to setting work priorities and direction, supporting the team in achieving goals and objectives.


- Participate in project team meetings and can develop individual project plans.


- Lead procedural or technological change within a unit.


- Strong interpersonal skills and the ability to understand and influence.


- Excellent communication skills (verbal and written) and ability to adapt messages to meet the needs of the intended audience.


- Build relationships, trust and credibility.


- Ability to adhere to strict confidentiality.


- Commitment to principles of equity, diversity, accessibility, inclusion, Indigenization and human rights for equity deserving groups.


- Research equity, diversity, accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidence-based planning.

DECISION MAKING:

- Identify new problems and seek information and input to fully understand the cause of problems.


- Identify opportunities to improve the effectiveness and efficiency of work processes.


- Draw logical conclusions and provide opinions and recommendations.


- Determine student needs to ensure program quality and compliance.


- Determine appropriate deployment of teaching materials, administrative curriculum


- components and committee materials based on information provided by curriculum leadership.




Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized persons, Indigenous people, women, persons with disabilities, and 2SLGBTQI+ persons. In accordance with Canadian Immigration requirements, priority will be given to those who are legally eligible to work in Canada.


The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.

Skills

Reference

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