Job Description

Position Summary:

The

Crew & Logistics Coordinator

is responsible for scheduling, coordinating, and supporting crew resources for events and warehouse operations at invert720 productions. Working closely with the Production and Warehouse teams, this role ensures that every event is staffed appropriately, equipment and transport logistics are organized efficiently, and that day-to-day operations run smoothly.

This position involves a balance of administrative coordination, communication with freelance and full-time technicians, and logistical planning for events across Alberta. The ideal candidate is organized, detail-oriented, and thrives in a fast-paced, ever-changing environment.

Key Responsibilities:

Coordinate event staffing using crew scheduling software and internal databases (e.g., CrewDriver or equivalent). Communicate crew bookings, call times, and job details clearly and promptly. Track crew availability and maintain up-to-date records of contact information, certifications, and positions. Support Production Managers with crew planning and changes as event details evolve. Coordinate trucking logistics, including vehicle scheduling, load-out timelines, and driver assignments. Book travel and accommodations for crew and staff as required. Assist in onboarding new freelancers and employees, including orientation and policy acknowledgment. Review and reconcile crew timesheets for accuracy prior to payroll processing. Maintain organized digital and physical records for event logistics and crew documentation. Participate in professional development and maintain a strong working knowledge of invert720's systems, workflows, and event procedures. Other duties as required to support the success of the Operations and Production teams.

Qualifications & Skills

Excellent organizational and time management skills. Strong written and verbal communication abilities. Demonstrated ability to manage multiple projects and priorities simultaneously. High attention to detail and accuracy. Experience coordinating staff, logistics, or event operations preferred. Familiarity with live event production and AV terminology considered an asset. Competency in Microsoft Office, Google Workspace, and crew scheduling or logistics software.

Work Conditions

Standard 40-hour work week with flexibility for extended hours, weekends, or on-call scheduling during event periods. Combination of office and warehouse environment with occasional onsite event visits. Operation of computers, phones, and scheduling software daily.

How to Apply:

Send your resume to crew@invert720.com with "Crew & Logistics Coordinator" in the subject line.

Job Type: Full-time

Pay: $50,000.00-$55,000.00 per year

Benefits:

Dental care Extended health care Paid time off Vision care
Work Location: In person