Job Description

Position: Creative Executive Assistant

Compensation: Hourly + bonuses

Effective Date: Immediately

Ellis Realty Team is looking to hire a Creative Executive Assistant to add to our growing real estate business. The ideal candidate would have previous marketing/administrative experience, be well versed in social media platforms & online platforms (ie. Facebook, Instagram, LinkedIn, YouTube, Google Business), sales/landing pages, graphic design and email marketing experience, as well as have a strong apt for computer and various online programs. The person would need to be extremely organized, client focused, creative, adaptable, self-starting, and able to meet tight deadlines. The ideal candidate will be someone who is fast paced, self-motivated, and detail oriented.

Summary Of Functions:

As the Creative Executive Assistant you will be expected to oversee and ensure all day to day real estate activities, transactions, and marketing activities. The successful candidate will possess strong analytical & organizational skills, a desire to increase the productivity and have amazing communication skills. This position will work closely with the team, other Realtors and vendors. Must have great communication skills, ability to problem solve, think fast and outside of the box, have attention to detail and be deadline oriented.

Requirements for the position:

Ability to multi-task, prioritize, and perform a variety of concurrent tasks with minimal direction. Attention to detail, organization of files/paperwork. Must be able to maintain confidential information. Constant conversation/communication with staff and agents as well as communication with vendors and clients as needed.

Essential Duties and Responsibilities:

The duties in this position would be (but not limited to) creating and preparing marketing pieces as well as tracking & reporting metrics associated with projects & listings, posting ads on various platforms, basic graphic design utilizing programs such as Canva, email marketing, interacting with clients and other Realtors, utilizing the computer, administrative functions and working on the day-to-day transactions of real estate. The candidate will be required to schedule showings, field any related questions as necessary, and manage listings ensuring that all files are being worked to execution, with the coordination of any important dates and to ensure all deadlines are met. Along with weekly reporting, as well as any additional tasks which also may come up as assigned by the Team Leader.

Qualifications:

Strong literacy and numeracy skills to handle administrative tasks

Knowledge of basic computer skills to track and monitor leads and feedback

Multimedia experience (ie. photography and videography) an asset

Working knowledge of social media for monitoring and advertising purposes

Graphic design experience preferred to create advertisements & marketing material

Administrative, customer relationship management and marketing experience preferred

Ability to handle multiple projects at the same time as well as reprioritize and manage time efficiently

Ability to communicate effectively with buyers, sellers, other agents etc. both verbally and in writing

People-oriented, dedicated to customer service, extremely organized and attentive to detail

Ability to work independently but also follow the instruction of lead real estate agents

Comfortable working in a small (but growing) team environment

Job Types: Full-time, Part-time

Pay: From $19.00 per hour

Expected hours: 15 - 40 per week

Benefits:

On-site parking
Application question(s):

Why do you feel you would be a good candidate for this position? What are your social media handles?
Education:

Secondary School (preferred)
Work Location: In person