Job Description

Corporate Services Assistant | Halifax, NS

Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clients rely upon for solid legal solutions. The firm prides itself on a collegial work atmosphere and supportive team environment. We hire self-motivated, team-minded individuals with a strong work ethic, integrity and a commitment to client service. We are seeking a permanent, full-time Corporate Services Assistant to provide support to the Corporate Services team. SUMMARY OF RESPONSIBILITIES

• Provide assistance with the annual renewal process;
• Provide general administrative support to the Corporate Services team;
• Open and sort correspondence from the Registry of Joint Stock Companies;
• Record billable time;
• Prepare and sort pre-bills and invoices;
• Attend to general inquiries from clients;
• Open and close Corporate Services files;
• Attend to the review and delivery of mail received on behalf of corporate clients;
• Organize and maintain physical and electronic corporate records, including minute books and seals;
• Provide assistance relating to audit response requests;
• Provide assistance with due diligence requests and Personal Property Security Act registrations;
• Other duties as assigned.

SKILLS & QUALIFICATIONS

• Minimum of 1-3 years\xe2\x80\x99 administrative experience in a legal environment;
• Preference is given to those with related paralegal/legal assistant formal education;
• Ability to work independently, follow instructions with minimal supervision and take initiative;
• Demonstrate exceptional attention to detail;
• Strong competency in the usage of MS Office (particularly Word and Excel);
• Possess strong organizational and time management skills;
• Ability to use good judgement and be resourceful;
• Ability to communicate in a professional manner with colleagues and clients;
• Willingness to learn and contribute to the team;
• Experience with REGIS or RJSC Connect considered an asset;
• Experience with electronic database management considered an asset.

Cox & Palmer provides a competitive compensation and benefits package including:

• A generous paid vacation allowance
• Three \xe2\x80\x9cflex days\xe2\x80\x9d per year
• Paid sick days
• Hybrid work options for many roles
• Firm paid Health, Dental, and Life Insurance plans
• Group Pension Plan with employer matching contributions
• Employee and Family Assistance Program
• An annual Health and Fitness Allowance
• Group RRSP and TFSA programs

APPLY
The deadline to apply is November 16, 2023 Please submit a resume and covering letter to:

Shirley Thomson Director of Human Resources halifaxrecruiting1@coxandpalmer.com We thank all candidates for their interest in Cox & Palmer; however, only those selected for an interview will be contacted.