Job Description

N\xc2\xba de r\xc3\xa9f : 104865

Position: Corporate Receptionist
Location: Downtown Toronto - on-site
Hours: Monday to Friday, 8:30 a.m. to 4:30 p.m. or 9:30 a.m. to 5:30 p.m.
Job Type: Full-time

We are currently seeking a highly polished and experienced Corporate Receptionist to join our client in downtown Toronto. You will be responsible for supervising and managing all front office duties and be a professional first point of contact for incoming calls and visitors. Our client\'s Corporate Headquarters hosts a high volume of high-profile clients, therefore formal business attire is required at all times.

Reporting to the Senior Executive Business Partner, the responsibilities are:

- Effectively receive and redirect incoming calls and e-mails in a courteous, timely and professional manner
- Welcome all incoming clients and guests in a courteous and professional manner
- Ensure comfort and direction for clients, candidates and guests at all times (ensuring they are taken care of, seated with an offer of a beverage
- Send and receive all couriers and mail in a timely manner
- Effectively manage bookings for meeting spaces when requested
- Manage and arrange all required beverage and catering orders for meetings as required
- Liaise with Administrative Assistants and Executive Assistants regarding appointments, meetings and external visitors, being cognizant of Executive schedules
- Ensure front office, kitchens and meeting rooms are kept in proper order, well-supplied and presentable for clients and guests at all times
- Effectively manage office supplies and orders to ensure consistency and cost-efficiency
- Update and maintain administrative policies and procedures including Company Directory and telephone extension lists
- Support non-confidential Onboarding tasks for new employees including logistics preparation and meeting scheduling
- Assist other Departments with support overflow work, including (add Wealth tasks and mail merges for CEO\'s office) and other duties currently assigned

Requirements:

- At least 5 years of reception experience in an office environment, preferably within the financial/wealth management sector
- Outstanding verbal and written communication skills while providing an exceptional client service experience
- Expert-level user of Microsoft Office, scheduling and e-mail
- University Degree or College Diploma in Business Administration or an equivalent combination of education and experience
- Ability to work independently as well as within a team
- High level of attention to detail
- Ability to work under pressure, while managing multiple/shifting priorities with a calm and poised demeanor
- Demonstrated judgment, tact, discretion and ability to handle complex matters of a sensitive and confidential nature
- Professional appearance, with a keen customer service-orientation and the drive to go above and beyond for clients, guests and co-workers
- Consistently demonstrates corporate values and acts as a positive team-player
- Exceptional communication skills

Please forward a polished resume to Arriane Liangcungco at .

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