Job Description

About us
Dilawri Group of Companies is Canada's largest automotive group, representing over 35 brands at more than 80 franchised dealerships. We are dedicated to providing exceptional customer service and fostering a culture of innovation and excellence. Join our team and become part of an organization that values people, performance, and community.
Summary and Purpose of Position
Under the supervision of the Vice-President, Strategic Development & Real Estate, we are seeking a highly organized and proactive team member to support our Real Estate and Corporate Legal functions. This role is ideal for a paralegal or legal associate with a background and passion in real estate who is looking to work alongside a team of dedicated professionals in a fast-paced environment.
The successful candidate will use their superior organizational skills and legal experience to deliver value in three key areas:
(i) taking on a management/administration role for all real estate leases;
(ii) supporting the real estate group on all construction projects; and
(iii) taking on corporate secretary responsibilities for all entities in the group
Primary Duties and Responsibilities
Real Estate Administration

• Support and administer a portfolio of over 130 leases and 30+ active construction projects.
• Review and interpret legal documents, identifying key terms and obligations.
• Oversee lease documentation, renewals, amendments, and compliance tracking.
• Identify, track and manage key dates related to leases across multiple entities for new and existing locations.
• Support construction administration, including contract coordination, invoicing, and documentation.
• Assist with dealer agreements and general contract management.
• Implement and maintain contract and lease management software systems.
• Act as point of contact for internal and external partners, provide information as necessary in a timely manner for all lease related inquiries.
• Organize and maintain legal files, ensuring accuracy and accessibility.
• Collaborate closely with internal stakeholders to execute on priorities.
• Other administrative support as required.

Corporate Secretary & Governance Support

• Maintain the legal organizational chart, including directors, shareholder agreements, and share classes for multiple entities.
• Maintaining entity information (including, but not limited to directors, shareholder agreements, signing authorities, share classes) for multiple entities and responding to requests for corporate records.
• Manage legal correspondence while maintaining confidentiality.
• Liaise with external counsel to set up new, and maintain existing, legal entities as required.
• Track critical dates to ensure all corporate entities remain compliant with appropriate documentation.
• Act as corporate secretary ensuring governance documentation is current and compliant.
• Monitor and implement best practices in governance and compliance.

General Accountabilities
Follow established company policies and procedures.
Provide professional customer service and employee support.
Maintain composure and work effectively in a fast-paced environment.
Follow Health & Safety Program and observe provincial Occupational Health & Safety regulations.
Participate in meetings and all training as required
.
Qualifications Required
Education
Graduate of a Paralegal Program/ equivalent paralegal experience or Bachelor of Business Administration
2-5 years of experience in a commercial real estate environment preferred
Skills
Possess strong interpersonal skills with the ability to effectively interact with all levels of employees
Excellent written and verbal communication skills; high level of accuracy and personal initiative.
Excellent organizational ability and high attention to detail.
Ability to work in a fast paced high pressure environment.
Ability to take ownership of projects and deliver desired results.
Ability to work both independently and in a team environment to achieve common goals.
Proficiency in MS Office (Outlook, Excel, Word), and ability to work efficiently and effectively in a document heavy environment.
Experience with a lease management system and its implementation considered an asset.
Experience
Exceptional organizational skills and attention to detail.
Paralegal certification or legal associate experience.
Experience in real estate with a law firm or within a corporate legal department considered an asset.
Strong understanding of real estate contracts, lease administration, and corporate governance.
Experience with contract and lease management software
Exceptional organizational skills and attention to detail.
Ability to work independently and proactively.
Highly responsive and capable of managing multiple priorities.
Background in tax or treasury within a real estate context is a plus.
This role may require occasional travel.
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Dilawri Group of Companies - National
Address
87 Front St E
Department
Administration
Employment Type
Full Time
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