Job Description

Position Overview

University Copyright Management in Libraries & Culutral Resources is currently seeking a Full-time Temporary Relief Copyright Assistant for approximately 6 months.

The Copyright Office in Libraries and Cultural Resources, provides institutional oversight for all campus copyright-related matters. Reporting to the Copyright Officer, Copyright Assistants are responsible for assisting the campus community with due diligence and compliance efforts in the use of copyright-protected teaching and research materials. Copyright Assistants operate with minimal supervision in a high pressure work environment. The position works closely with faculty and staff and a multitude of internal and external stakeholders, advising on copyright protocols and requirements. Copyright Assistants deal with complex copyright issues to allow faculty and instructors to use t heir preferred materials in class and often consult on the inclusion of items in proposed research publications. High level of organizational and analytical skills are required to manage the many competing demands of the various stakeholders.

Regular hours of operation are Monday to Friday, 8:30 am - 4:30 p.m., however some evening hours will be required.

Copyright Assistants provide expert guidance, support and resources for students, faculty and staff to ensure compliance with copyright law and facilitate copyright compliant access to course materials in a timely manner.

This role requires specialized knowledge and discretionary decision making. Day-to-day duties are carried out with minimal supervision and require knowledge of and adherence to Canadian copyright legislation, jurisprudence and institutional copyright policies and procedures. The position requires a high degree of responsibility and advanced communication skills as it involves communicating nuanced and complicated information. Copyright Assistants must have the ability to interact with all levels of University staff and external partners in a professional manner.

The outcomes of this position have a significant impact on institutional copyright risk mitigation, and error would damage the University's reputation and could result in considerable financial loss.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

Copyright Accountabilities

• Inform faculty and staff of institutional copyright policies and procedures
• Review and provide copyright clearance for all course materials submitted to the Copyright Office, including lecture presentations, articles, book chapters, books, films, music, and materials from the Internet
• Review and provide copyright clearance for all course materials and course packs printed on campus a- review and monitor library licensing agreements
• Analyze and apply educational exceptions in the Copyright Act
• Negotiate copyright permissions
• Ensure institutional invoicing requirements are met
• Source alternatives if permissions are denied or content is not available;
• Provide recommendations regarding distribution of materials; for example, posting to Desire2Learn, streaming access, inclusion in a print course pack, handing out materials (based on availability, permissions and costs)
• Deliver results of review process to end users
• Communicate in a timely and diplomatic manner with faculty, instructors and staff throughout the copyright review process
• Advise faculty and staff on copyright compliant use of third party materials Process copyright clearance and digitization requests for course materials submitted via Leganto Identify and verify films eligible for the Copyright Office film capture service Complete film captures and make films available through Yuja in accordance with service guidelines
• Produce high quality scans of course materials
• Make course materials available to the learning management system (D2L)
• Liaise and maintain relationships with campus partners and external stakeholders
• Consult with Copyright Officer on complex copyright reviews and refer questions and issues appropriately
• Assist the Copyright Officer with research and permissions for digitization projects
• Collect music licensing reports from campus partners and remit quarterly and annual statements

Other Accountabilities

• Input and track copyright review outcomes in appropriate information systems, including Ares and Leganto
• Contribute to accurate recordkeeping practices to ensure institutional compliance
• Process reserve material requests in Alma
• Request reserve and course acquisitions
• Compile statistics for reserves and copyright reviews
• Provide student assistant training on: Ares, Alma and Leganto software platforms, reserve processing and data entry requirements for compliance/permissions records
• Troubleshoot Ares and Alma Course Reserve Module and Leganto issues
• Regularly evaluate internal procedures in order to seek efficiencies and build capacity

Qualifications / Requirements:

• Post-secondary education or certification or an equivalent combination of education and experience
• Experience executing research using library systems, bibliographic tool s and the Internet
• Experience with Windows environment including electronic calendars, email, web browsers and MS Office applications (Word, Excel, Access, PowerPoint)
• Excellent interpersonal, communication and customer service skills with a high degree of tact, accuracy, attention to detail and confidentiality
• Strong analytical and problem-solving skills
• Demonstrated initiative and flexibility in dealing with a variety of requests and balancing competing priorities and deadlines
• Ability to work both independently and as part of a team
• Ability to work effectively in a dynamic, fast-paced and challenging environment

Preferred Qualifications:

• Knowledge of Canadian Copyright law and jurisprudence
• Familiarity with Brightspace (Desire2Learn) or a learning management system

Application Deadline: September 23, 2022

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Family Phase 2.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our .

The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.

About the University of Calgary

The University of Calgary is Canada's leading next-generation university - a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation's most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada's top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit .

The University of Calgary has launched an institution-wide in line with the foundational goals of , committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the ( ) and requests for accommodations can be sent to Human Resources ( ).

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.