Job Description

Location


Head Office
Overview


Reporting to the Senior Manager, Administration, and on behalf of the Canadian Residential team, the Coordinator will be responsible for the management of all administrative duties, travel, calendar scheduling, internal/external communication and special projects as required.


Duties and Responsibilities


Provide direct administrative and office support to various departments Prepare travel schedules, book travel arrangements, and make reservations for team members Maintain electronic corporate files Create and track Purchase Orders & coordinate with third party venders Complete expenses for Executive Directors/VP's Invoicing - track, receive and submit invoices for payment Assist with weekly market rent changes Oversee new vendor onboarding, facilitate and track vendor approvals Handle all incoming and outgoing mail and couriers Arrange property tours for financing/new properties Consolidate information for Property Manager Transition files Liaise with different departments to obtain and consolidate information required for property transition and set up (acquisition, disposition, etc.) Coordinate with IT, Marketing, Finance and third-party property managers to ensure newly acquired properties are setup in a timely manner across all systems Manage third party reports, weekly, monthly and quarterly for all teams Handle all incoming and outgoing mail and couriers Prepare and review presentations as required Treat all responsibilities with confidentiality and discretion Assist with special projects and any additional duties as necessary Provide reception coverage (approximately 2hrs/wk) and additional coverage as requested

Requirements


Post-Secondary Diploma in Office Administration, or relevant discipline 3 years' experience in an Administrative role preferred Strong knowledge of office procedures and practices Keen attention to detail Experienced in booking complex air & ground travel Strong writing skills. Ability to draft memos, letters & press release documents Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point, Visio) Resourceful and flexible Proven organizational and time management skills Manual dexterity required to operate computer and peripheral * Interacts with employees, various management levels and the public at large