Internal (DCC Employees) and External (General Public)
Salary Range:
$68,014 - $88,417
Employment status:
Continuing
Term Length:
Security Level:
Secret
Language Requirement:
Bilingual Mandatory
Closing Date:
03/10/2025
Country:
Canada
We have an exciting Opportunity in the National Capital Region portfolio CNR (Central- North Region)
The Coordinator, Regional Administration, provides a range of administrative support to the Regional Operations Manager, Regional Director and regional service line personnel. The incumbent provides high-quality, timely, efficient and effective services, including entering and reporting data, and conducting data quality control activities. The Coordinator may host regional administrative conferences and coordinate other regional conferences and may lead a team of administrative assistants. The incumbent develops creative solutions and ensures the administrative team is focused on collaboration, quality and the timeliness of deliverables.
KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary
Provide daily office management and general administrative support
Train and support regional administrative assistants
Collect, format and prepare data tables and reports in support of business management and service line activities (e.g. aging, profit and loss, service line)
Analyze accuracy and relevance of data, create tracking systems, manage information and prepare status reports
Communicate and ensure compliance with administrative guidelines and processes within the region
Administer regional office contract awards in the enterprise resource planning system and manage service billing for regional service level agreements and clients
Coordinate preparation and workflow of human resources documentation between sites, the regional office and Head Office and ensure completeness of human resources
requests, including alignment with resource plans
Support employee security clearance process
Develop and maintain records, filing and tracking systems
Perform human resources functions (e.g. coach, supervise, plan and allocate resources, manage performance), as required
Other
Coordinate regional conferences (e.g. administrative, business management, service line)
Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
Take and prepare minutes of monthly staff meetings
Participate in managing regional office space, including minor office fit-ups, respond to requests for ergonomic assessment
Other duties as assigned
SKILLS
General and Specific Knowledge
Administrative best practices
Accounting principles
Formal Education and/or Certification(s) and Experience
Minimum:
college diploma in administration or related field with six years' relevant experience, or the equivalent
Abilities
Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail
Demonstrate leadership and human resources management skills
DEVELOPMENT AND LEADERSHIP
Lead and manage direct and/or indirect reports
Provide functional advice and guidance to other employees
WORKING CONDITIONS
Typical office environment with occasional travel
This position has been designated bilingual, where English and French are essential.
While priority will be given to qualified candidates who meet this bilingual linguistic profile, we welcome applications from candidates who may not meet this bilingual requirement.
CHECK OUT YOUR BENEFITS
Working with us offers excellent opportunities for growth and advancement--and entitles you to one of the job market's best benefits packages valued at between 25 and 30% of your salary.
Your package includes:
Health and Wellness
o 100% employer-paid annual sick leave, and health and dental premiums
o $400 wellness allowance to help cover expenses such as a gym membership
o $1,500 for mental health services on top of regular $1,500 paramedical coverage
o Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans
Home and Family
o Life, accidental-death, and short-term disability insurance
o Enhanced inConfidence employee and family assistance program
o Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
o Flexible workplace options, including $400 allowance every two years, to support working from home
Leave and Retirement
o Public-service pension
o Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans
To begin a career with Defence Construction Canada (DCC), you must be a Canadian Citizen or a permanent resident of Canada. As a condition of employment with DCC, a minimum reliability security status clearance is required and some roles may require secret security status clearance.
DCC is responsible for the Personnel Security Clearance process. Typically to be eligible for a "Reliability" clearance, you must have five years of verifiable background information and to be eligible for a "Secret" clearance, you must have 10 years of verifiable background information. The process usually involves reference inquiries, verification of qualifications, criminal records checks, and credit checks (as required) and may require fingerprints. For more information about obtaining a security clearance, please review the Standard on Security Screening.
The appropriate security clearance is a condition of employment and it is the candidate's or employee's responsibility to ensure, they are able to obtain and maintain their required security level clearance to begin or continue their employment with DCC. Failure to obtain or maintain, the appropriate level of security clearance means either the candidate or employee will not receive a job offer, the conditional offer will be rendered null and void or their employment will be terminated with cause. A thorough security clearance process will be applied to all candidates or employees considered for an appointment; this process includes inquiries, verifications and assessments regarding matters such as, but not limited to:
criminal record checks
reference checks
previous employment
open source checks
credit/financial status
DCC's Code of Business Conduct (Code) is a condition of employment. It serves to enhance public confidence in the integrity of DCC Employees and provides clarity to Employees on a number of issues, including real or perceived conflicts of interest. Before applying to this (or any) position at DCC, candidates shall familiarize themselves with the Code, because new employees are required to certify that they have read, understood, and agreed to observe the Code upon commencing work at DCC. Employees are further required to review their obligations under the Code and notify the President's Office of any changes in their circumstances at the earliest possible opportunity, and to complete the Annual Update once a year.
Be part of a diverse and inclusive workplace!
At DCC, we are committed to ensuring everyone has a voice and can be their authentic selves in our workplace. We actively encourage applications from all, including but not limited to, women, Indigenous Peoples, persons with disabilities, visible minorities and members of the LGBTQ2+ community. We also welcome applications from those who are not Canadian citizens who are eligible to work in Canada and have at least 5 years of verifiable background information.
DCC is an equal opportunity employer and will consider all requests for accommodation based on a medical contraindication, religion or another prohibited ground for discrimination under the Canadian Human Rights Act. Should you require accommodation, please email careers@dcc-cdc.gc.ca.
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