Job Description

Pour obtenir une traduction en francais de l'offre d'emploi suivante, veuillez envoyer un courriel a careers@ontariohealth.ca. Les demandes seront traitees dans un delai de trois jours ouvrables et la periode de depot des demandes sera prolongee de trois jours.

To obtain a French translation of the following job posting, please email careers@ontariohealth.ca. Requests will be addressed within three business days, and the application window will be extended by three business days.
At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value. How we work together is reflected through our five values: integrity, inspiration, tenacity, humility and care.
What Ontario Health offers:

Achieving your career goals is a priority to us. Benefits of working at Ontario Health may include the following based on employment type:Fully paid medical, dental and vision coverage from your first day a health care spending or wellness spending account a premium defined benefit pension plan three personal days and two float days annually three weeks' vacation to start (for individual contributors), increasing to four weeks after two years career development opportunities a collaborative values-based team culture a wellness program a hybrid working model participation in Communities of Inclusion

Want to make a difference in your career? Consider this opportunity.
The Payroll Coordinator reports to the Payroll Operations Lead and provides day-to-day operational and administrative support to team members in roles of Payroll Specialists and Senior Payroll Specialist, and to employees and People Leaders. The Payroll Coordinator brings an understanding of the full range of payroll disciplines and capability around the delivery of high caliber front-line services to Ontario Health employees, and a passion for supporting and enabling the organization's people objectives.
Payroll is a mission critical function and a vital part of any business. It affects employee morale and reflects a business's financial stability and reputation. Because employees rely on their paychecks, errors or untimely payment can create a lack of trust, credibility and compliance issues for the organization. Pay must be accurate, compliant with regulation and legislation, and delivered in a timely manner.
Here is what you will be doing:
Administrative Duties:Document, organize and maintain records of the issues resolved, National Payroll Institute or Canada Revenue Agency rulings, internal payroll procedures and system enhancements to ensure effective knowledge sharing among payroll team members and retention for audit. Effectively document and write payroll internal work instructions and processes. Monitor and respond to the payroll email inbox daily. Answering questions and resolving payroll related issues and escalating accordingly. Distribute pay statements and ROE's to terminated/employees on leave and year-end tax forms (T4 and T4A). Complete and distribute T2200/T2200s. Compile and submit garnishments, union dues and other withholdings. Assist in the internal and external audit by providing required documentation and support. Assist with the drafting of employee communication and information documents, as applicable. Tracking and following up on any outstanding items, taking meeting minutes for payroll meetings and organizing support documentation effectively and efficiently. Provide excellent service to internal and external clients by focusing on discovering and meeting their needs and building and maintaining positive and effective working relationships. Ad- hoc projects as assigned or requested.

Payroll and Systems (Time Tracking) Duties:Complete payroll related transactions ensuring data accuracy, timeliness, and compliance with legislation and company policies. Responsible for supporting and processing the Time Tracking of variable hours (overtime, on call, premiums, shifts, etc.). Assist in system changes and improvements. Identify and collect the required information to support the day-to-day delivery of transactions and services, such as new hires, terminations, leaves, STD (short- term disability), pension and benefits entitlements, maternity and parental leaves, ROE's, overtime and on- call timesheets and other employee payments. Run biweekly payroll/audit reports prior to pay close. Follow up on missing information, others on Ontario Health policies and processes in respective area. Assist with payroll processing, year-end reconciliations and T4, T4A and T2200 and other reporting as required. Liaise with accounting, HR, Service Canada, pension service providers (HOOPP, OPB) as required. Have working knowledge of Workday functionality in payroll and time tracking; seek to continually learn new features to enhance effectiveness and efficiency. Assist with ongoing audit or testing requirements and other ad- hoc duties as required. Be attentive and apply professional skepticism to areas of fraud risk and abide by the internal controls designed to prevent and detect fraudulent activity. Report any actual, alleged or suspected fraud in accordance with procedures, and report any believed gaps in internal controls to management.

Here is what you will need to be successful:
Education and Experience:Canadian Payroll Association (PCP) certification required and in good standing. 2-5 years of relevant experience in Payroll and Time Tracking. College diploma or bachelor's degree program in related field i.e., Accounting, Finance or Business Administration is preferred. Experience with HRIS or ERP system such as Workday is preferred. Experience with Time Tracking is preferred. Experience with unionized populations is preferred. Experience with HOOPP and/or OBP is preferred. Experience with Visio or any other Visual Knowledge Sharing software is preferred.

Key CompetenciesClear understanding of Year- End processes from the legislation requirements. Up-to-date knowledge of payroll and employment legislation to ensure regulatory compliance. Strong attention to detail, issue resolution and analytical skills. Excellent customer service skills and attention to detail, with ability to prioritize responsibilities accordingly to meet deadlines. Confidence to inquire and escalate to Manager/ Operations Lead in instances of uncertainty. Effective communication and interpersonal skills to work easily with others, and as part of a team. Motivated to work in a fast-paced environment, to move things forward, to meet timelines and to handle multiple demands simultaneously. Desire for continual improvement in processes, seeks opportunities to learn and make changes. Intermediate skills in Microsoft Word, Excel, and Outlook. High standards of ethics and confidentiality when handling sensitive information. Demonstrated commitment to client service.

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Location: Ontario (currently hybrid; subject to change)
Employment Type:
Permanent Full time
Contract Length:
N/A
Salary Band:
Band 3
External Application Deadline Date:
July 30, 2025
All applicants must be a resident of Ontario to be considered for roles at Ontario Health.
Ontario Health encourages applications from candidates who are First Nations, Metis, Inuit, and urban Indigenous; Francophone; members of Black and racialized groups; 2SLGBTQIA+ communities; trans and nonbinary individuals; and people living with disabilities.
Ontario Health is an accessible employer, and we offer accommodation in all aspects of employment, including the recruitment process. If you require a disability related accommodation in order to participate in the recruitment process, please email careers@ontariohealth.ca and a member of the team will connect with you within 48 hours.