Job Description

Position Number: 50021615 /
Department: Office Of The Associate Vice-President, Facilities Management
Grade: GR10
Campus: Sir George Williams (Downtown)
Salary: $73,283.94 - $87,529.74 per annum
Union/Association/HR Policy: CUPEU
Posting deadline: February 3, 2026
Applicants are strongly encouraged to include a cover letter expressing their interest and how their profile aligns with the role
Recognized as one of Montreal's top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.
Be part of a community that addresses society's big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.
As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.
SCOPE
Reporting to the Associate Vice-President, Facilities Management, the incumbent plays a vital role in supporting the strategic and operational activities by conducting research and analysis to prepare dossiers on policies, strategic initiatives, and other key matters. They support the Associate Vice-President in the planning and coordination of select committees, projects, and events.
PRIMARY RESPONSIBILITIES

• Collect, review and analyze data and documentation from different stakeholders, ensuring strategic relevance and accuracy while maintaining sensitivity and confidentiality.
• Prepare reports, analysis, and other materials in French or English to support executive decision-making and provide recommendations based on findings to inform strategic priorities.
• Lead, plan and coordinate projects as defined by departmental needs.
• Manage the AVP's agenda and priorities to ensure alignment with strategic objectives. Coordinate key meetings, anticipate upcoming needs, and synthesize information from various files to brief the AVP and support timely, well-informed decisions.
• Collaborate with the AVP FM and relevant stakeholders in preparing materials for Finance and Real Estate Committee meetings of the Board of Governors, ensuring strategic alignment and timely delivery.
• Monitor the progress of files within FM in order to achieve the set objectives, identify issues, propose solutions and inform the AVP to obtain authorization to proceed when necessary.
• Prepare project reviews; analyze, research and collect data from internal and/or external constituents as needed and respond to inquiries from internal and external constituents as required. This involves interfacing with a wide variety of individuals, research on a wide variety of topics, compilation and maintenance of files, analysis, evaluation and synthesis of data and information.
• Collaborate with the FM management committee to proactively manage strategic initiatives and follow-ups.
• Conduct research, information analysis and synthesis for new and ongoing projects as well as initiatives. Make recommendations based on the analysis. Involve different stakeholders based on specific needs.
• Coordinate the activities of other administrative assistants within the department to ensure efficient management of operations, including the standardization of processes across Facilities Management (FM).
• Manage the daily activities, the scheduling and resource management of special projects and initiatives.
• Perform other duties in support of the operation of the department.

QUALIFICATIONS

• Bachelor's degree in Business Administration or in a field relevant to the primary responsibilities and one to two years of pertinent work experience.
• Good knowledge (Intermediate level) of Word and of Excel (to create spreadsheets and charts), PowerPoint (to create presentations), and Adobe Acrobat.
• Very good knowledge (Level 5) of spoken and written English and French.
• Excellent organizational skills, detail-oriented, efficient, and superior interpersonal and problem-solving skills.
• Ability to work under pressure and meet short deadlines.
• Ability to work autonomously and with little supervision.
• Customer service focused and proactive.

Due to the volume of applications, only selected candidates will be contacted by our Talent Team.
Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.
IMPORTANT: The language and computer skills of short-listed candidates will be tested.
Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien'keha:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtia:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.
Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.
Accessibility
Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence,
Immigration Status
All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada's reporting requirements, the University is obliged to gather information about applicants' status as either Permanent Residents of Canada or Canadian citizens.

Skills Required