Job Description

Company Description
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas - immunology, oncology, neuroscience, and eye care - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at . Follow @abbvie on , , , , and .
When choosing your career path, choose to be remarkable.

We have an opportunity for a Coordinator to join our Neuroscience team. In this role, you will provide administrative, financial and project assistance to the Business Unit Head, Migraine, and the Migraine commercial team. In addition, you will oversee other general tasks for the smooth running of the department, as well as providing support to the Migraine sales force team. This position is based in Montreal (Saint-Laurent) and reports to the Business Unit Head, Migraine.
Key responsibilities:

• Support the Business Unit Head and commercial team with managing calendars, coordination of meetings and other general administrative work.
• Build strong relationships and work collaboratively with internal stakeholders, to enable higher performance across the business unit.
• Support working group members for sales meetings, advisory boards, brand teams.
• Manage and prioritize the information flow from all internal and external customers.
• Manage the budget following purchasing and requisition procedures for SAP and Icertis (i.e. payment requisition, purchase orders, etc.)
• Create the development and processing of contracts.
• Ensure the compliance of projects follows the applicable AbbVie policies and procedures.
• Coordinate new employee office set-ups and on-boarding, as needed.
• Provide back-up support to higher-level management leaders, as needed.
• Maintain an ongoing commitment to learning and personal development.

Qualifications
Education / Experience required:

• Diploma of College Studies (DEC) in Administration, Commerce or a related field.
• Experience working as a coordinator, administrative assistant or equivalent role (minimum of five years).

• SAP understanding and working ability (Icertis preferred) is a plus.
• Database management and support.
• Knowledge of biotechnology / pharmaceutical industry is considered an asset.
• Demonstrated ability to manage a large volume of tasks and priorities and operating with execution excellence.

Essential skills and abilities:

• Advanced French and English language proficiency (oral and written).
• Experience with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, etc.).
• Must be at ease with technology (the use of various tools/systems to perform day-to-day tasks).

Key leadership competencies:

• Actively listen to internal stakeholders to understand their business needs, issues and opinions in order to translate these into appropriate actions.
• Strong interpersonal skills with the ability to operate and communicate effectively in a Matrix environment.
• Ability to prioritize activities in a timely and organized manner using best practices and procedures.
• Strong attention to details.
• Quick learner and ability to multitask effectively in a fast-paced environment.
• Work collaboratively with team members to achieve results.

Additional Information
AbbVie strives to provide a French working environment for its employees in Quebec. Although as part of its francization program has taken all reasonable steps to avoid imposing the following requirement, advanced amount of knowledge of English / Fluency in English is an essential requirement for the position of Coordinator, Neuroscience including, but not limited to, for the following reasons:
English speaking employees outside the province of Quebec.
English speaking clients outside the province of Quebec.
Anglophone region outside the province of Quebec.
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
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Skills Required