Job Description

Coordinator (Contract - 2-3 Months / Temporary)

Markham, Richmond Hill & Vaughan Chinese Business Association (MRVCBA)

Position Summary

MRVCBA is seeking a motivated and detail-oriented Coordinator to join our team on a 2-3 month contract (temporary). This position supports administration, bookkeeping, event coordination, and marketing activities, helping us strengthen community and business connections.

Key Responsibilities

Administration

Respond to phone and email inquiries from members and the public

Maintain and update Director and membership databases

Prepare Directors' folders, business cards, membership cards, and plaques

Attend monthly board meetings and record minutes

Coordinate newsletter mailings

Manage filing systems and office supplies

Bookkeeping

Record accounts receivable and payable

Collect membership fees, Director fees, and event payments

Process deposits and credit card transactions

Issue invoices to Directors prior to board meetings

Provide reports on outstanding balances to the Treasurer

Event Coordination

Notify Directors, members, and contacts about events

Manage reservations, participant lists, and event materials

Assist with event setup, reception, floor management, and volunteer coordination

Take photos at selected events

Coordinate pre-event logistics (artwork collection, VIP invitations, liaising with suppliers)

Marketing & Communications

Maintain regular email communications with members and contacts

Update website with events, news, photos, and membership information

Liaise with community groups, businesses, government departments, and media

Assist with media relations, press releases, and press conferences

Promote MRVCBA events through emails, newsletters, and media channels

Optional (Extra Compensation)

Support newsletter production (write/edit articles, coordinate ads, liaise with editorial board, manage layout - design outsourced)

Qualifications

Knowledge of the local community

Strong written and verbal communication skills

Ability to work independently, with initiative, and under pressure

Proficiency in Microsoft Office and website management tools

Flexible availability (including at least one evening per month)

Highly organized, self-motivated, and detail-oriented

Work Schedule

25-30 hours per week

Minimum 1-2 in-office days per week

Occasional evening work for meetings or events

How to Apply

Please send your resume and cover letter to Info@mrvcba.ca

Application deadline: Friday, July 27, 2025 at 5:00 PM

About MRVCBA - visit http://www.mrvcba.ca

Job Types: Full-time, Fixed term contract
Contract length: 2-3 months

Pay: From $17.78 per hour

Expected hours: 25 - 30 per week

Work Location: Hybrid remote in Richmond Hill, ON L4B 3Y7

Application deadline: 2025-07-25