Job Description

JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
L'equipe d'Evaluation et Gestion des risques chez JLL represente un reseau mondial de plus de 1 700 professionnels, operant dans 44 pays, pour offrir une expertise a travers tout le spectre de l'immobilier commercial. A l'echelle mondiale, la plateforme evalue plus de 3,5 billions USD annuellement, et nous croyons qu'une equipe diverse et inclusive de professionnels est essentielle a notre capacite de fournir une perspective unique et innovante.
Avec des professionnels locaux en Colombie-Britannique, en Ontario, au Quebec et en Alberta, notre equipe canadienne est une plateforme nationale d'evaluation Best-in-Class , desservant les besoins de plusieurs des plus grands Fonds de pension, FPI, Gestionnaires d'actifs et grandes Institutions du pays. En ce moment, le groupe se concentre sur les missions d'evaluation d'actifs immobiliers Core 4 (Commerce de detail, Bureau, Industriel et Residentiel), avec une specialisation localisee dans les actifs alternatifs ainsi que le conseil fiscal.
Nous recherchons actuellement un(e) Coordinateur(trice), Evaluation et Gestion des risques. Ce role releverait directement de la direction de Montreal - mais avec l'opportunite d'interagir et de travailler avec des professionnels a travers le pays. Le(la) candidat(e) retenu(e) aura l'experience et les connaissances pour contribuer a tous les aspects des missions d'evaluation, et la capacite d'interagir avec les clients au besoin.
CE QUE VOUS FEREZ

• Redaction et revision des lettres de mandat et rapports
• Envoi de documentation pour signature client via Adobe Sign
• Maintien et chargement d'informations dans la Base de donnees/Suivi de dossiers
• Gestion et organisation des contrats et documentation dans le systeme de classement d'equipe
• Travail etroit avec l'autre soutien administratif et le(la) gestionnaire des Operations pour assurer l'exactitude des processus d'Evaluation
• Creation d'une Configuration de projet, incluant la communication avec l'equipe de finances concernant les factures et paiements. Ceci inclura l'organisation des affaires urgentes
• Gestion des depenses liees aux projets et feuilles de temps, incluant la soumission dans le systeme Peoplesoft
• Gestion des dates d'echeance des dossiers et rappels en cascade aux evaluateurs
• Communication avec les clients incluant les soumissions de factures, suivis des comptes recevables et autres questions liees aux projets
• Coordination avec les evaluateurs pour assurer le traitement rapide des remboursements de depenses
• Assistance avec la traduction de documents/communications vers le francais
• Toute autre tache et responsabilite raisonnable qui pourrait etre assignee

CE QUE NOUS RECHERCHONS

• 2+ annees d'experience comme Assistant(e) Administratif(ve) ou experience similaire
• L'experience immobiliere est un atout
• Education post-secondaire
• Competence demontree avec tous les logiciels applicables incluant mais non limite a : MS Windows; MS Office, incluant Teams, MS Word, Excel, Outlook, et PowerPoint; Adobe Standard

CE QUE VOUS APPORTEZ

• Excellentes competences de communication verbale, ecrite et interpersonnelle
• Excellentes competences de gestion du temps et d'organisation
• Capacite de s'adapter et prioriser, respectant les echeanciers, dans un environnement au rythme rapide
• Operer avec un sentiment d'urgence, repondant rapidement aux Parties prenantes
• Oriente(e) vers les details avec de fortes competences analytiques
• Capacite de bien travailler de maniere independante avec une capacite de travailler en collaboration avec les autres
• Doit etre proactif(ve) et prendre des initiatives
• Doit etre capable de maintenir la confidentialite, utiliser son jugement, et travailler avec une supervision minimale

CE QUI VOUS ATTEND

• Rejoignez un leader de l'industrie et faconnez l'avenir de l'immobilier commercial
• Investissement profond dans une technologie de pointe pour alimenter votre travail
• Plan d'avantages sociaux complet et competitif
• Un environnement de travail de soutien, bienveillant et diversifie concu pour votre croissance et bien-etre

*Interactions orales et/ou ecrites avec des locataires ou partenaires externes bases a l'exterieur du Quebec (par exemple, fournisseurs de services, cabinets d'avocats, pairs, banquiers, firmes de courtage, firmes d'analyse de credit, agences de credits, clientele non-francophone, etc.)
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Value and Risk Advisory at JLL is a global network of more than 1,700 professionals, operating from 44 countries, to deliver expertise across the commercial real estate spectrum. Globally, the platform appraises more than USD$3.5 trillion annually, and we believe that a diverse and inclusive team of professionals is critical to our ability to provide unique and innovative perspective.
With local professionals in British Columbia, Ontario, Quebec and Alberta, our Canadian team is a 'Best-in-Class' national valuation platform, servicing the needs of many of the nation's largest Pension Funds, REITs, Asset Managers and major Institutions. At this time, the group focuses on valuation assignments of 'Core 4' real estate assets (Retail, Office, Industrial and Residential), with some localized specialization in 'alternative' assets as well as tax consulting.
We are currently seeking an individual for the role of Coordinator, Value & Risk Advisory. This role would report directly to Montreal Leadership - but with the opportunity to interact and work with professionals across the country. The successful candidate will have the experience and knowledge to contribute to all aspects of appraisal assignments, and the ability to interact with clients when needed.
WHAT YOU'LL BE DOING

• Drafting and reviewing engagement letters and reports
• Sending documentation for client signature through Adobe Sign
• Maintaining and loading information into the Database/ File Tracker
• Management and organization of the contracts and documentation within the team filing system
• Working closely with the other administrative support and the Operations manager to ensure accuracy of Valuation processes
• Creation of a Project Setup, including communication with the Finance team regarding invoices and payments. This will include the organization of time sensitive matters.
• Management of project related expenses and timesheets, including submission into Peoplesoft system
• Managing file due dates and cascading reminders to appraisers
• Communication with clients including invoice submissions, accounts receivable follow-ups and other project related questions
• Coordinate with appraisers to ensure timely processing of expense reimbursement
• Assisting with the translation of documents/communications to French
• Any other reasonable duties and responsibilities that may be assigned

WHAT WE'RE LOOKING FOR

• 2+ years of experience as an Administrative Assistant or similar experience
• Real estate experience is an asset
• Post-secondary education
• Demonstrated proficiency with all applicable software packages including but not limited to: MS Windows; MS Office, including Teams, MS Word, Excel, Outlook, and PowerPoint; Adobe Standard

WHAT YOU BRING

• Excellent verbal and written, and interpersonal communication skills
• Excellent time management and organizational skills
• Able to adapt and prioritize, meeting deadlines, in a fast-paced environment
• Operate with a sense of urgency, quickly responding to Stakeholders
• Detail oriented with strong analytical skills
• Ability to work well independently with an ability to work collaboratively with others
• Must be proactive and take initiative
• Must be able to maintain confidentiality, utilize judgment, and work with minimal supervision

WHAT'S IN IT FOR YOU

• Join an industry leader and shape the future of commercial real estate
• Deep investment in cutting-edge technology to power your work
• Comprehensive and competitive benefits plan
• A supportive, caring and diverse work environment designed for your growth and well-being

*Oral and/or written interactions with tenants or external partners based outside Quebec (for example, service providers, law firms, peers, bankers, brokerage firms, credit analysis firms, credit agencies, non-French-speaking clients, etc.)
Location:
On-site -Montreal, QC
If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!
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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy .
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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