Job Description

Department: Public WorksLocation: HALIFAXType of Employment: Co-opUnion Status: Exclusion - Non Union - NSPGClosing Date: 21-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

A successful record and information management (RIM) program protects and preserves information and records needed by the Minister, and departmental staff, to make informed decisions; thereby ensuring that the department serves the citizens of Nova Scotia in a transparent and accountable manner.
At the Department of Public Works we are a small group of dedicated information professionals that have created a collaborative and supportive team environment. This team works to achieve their RIM objectives through the guidance and advisory support they provide to the departments divisional and district office staff.

About Our Opportunity

As the Records Information Management / Communication Initiative Student, you will receive training and mentorship from highly qualified public service professionals. This is the perfect opportunity to jump start your career and gain an understanding of the provincial government.
You will assist staff with a wide range of projects, which support the departments Information Management Program and Internal Communication Initiatives.

Primary Accountabilities

Information Management:

• Participate in the assessment and inventory of corporate records.
• Perform regular and consistent data entry to ensure records control in accordance with established departmental procedures.
• Participate in the annual departmental records transfer/disposal in accordance with the department's retention schedules.
• Assist with researching various records management solutions.

Communications / Engagement:

• Support internal communication initiatives.
• Create information packages.
• Update online resources.
• Proficient with database management software (Access), graphics design program, video editing software, and Microsoft Office Suite (Word, Excel, PowerPoint, Publisher)

Qualifications and Experience

You are a student currently enrolled in a records management, business or public relations program, and returning to school in the next applicable semester for the education program.
As the ideal candidate you:

• Possess excellent organizational skills and attention to detail.
• Have excellent problem-solving and analytical abilities.
• Are adaptable and flexible to changing priorities on a regular basis.
• Possess a positive attitude, excellent communication skills and can work well in a team environment.
• Are committed to protecting the integrity and reliability of records.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day.
• Typically located in a comfortable office environment.
• Much of the time is spent in a comfortable position with frequent opportunity to move about.
• Regularly reads and interprets multiple sources of information, regular requirement to type, read and work on a computer.
• May experience pressure with deadlines and need for accuracy.

Additional Information

There is one (1) position available based out of Halifax.
This opportunity will start approximately September 3, 2024 with an end date of December 20, 2024.
Pay Grade: HOURLYSalary Range: $17.86 - $29.11 Hourly
Employment Equity Statement:Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
Current government employees may access this posting through the link below:
PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.